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• Posted on 06-12-2022

Administrative Assistant

Position Purpose


The ideal candidate will be experienced in handling a wide range of administrative support tasks. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and projects

Duties and Responsibilities Administration
General office management (answer all incoming office calls, stationary ordering, and contract follow-up, contacting suppliers for office requirements/repairs, fax/mail distribution, post office duties, ordering of supplies for meetings and office, maintenance of overall office environment).
General administrative activities supporting cross functional teams.
Support Axios UAE with travel and accommodation logistics, laptop management, visa documentation etc.
Event Management e.g. annual strategy meeting, book lunches, dinners and client entertainment.
Book, and set up meeting rooms to include tea, coffees and water.
Organize meeting room ensuring projector screens, white boards, markers are all included.
Support regional offices as required across MENA.
Local travel throughout Dubai as required
Additional duties as required.

Finance
Dealing with creditors, payment and reconciliation.
Experience in bookkeeping.
Management of cheque tracker.
Management of petty cash expenses and monthly petty cash book-keeping, working with Finance Manager.

• Posted on 06-12-2022

Operations Executive for our Qatar operations with the following skill set:

Skill Set required:

• Should be able to handle general administration, accounts, PRO activities and employee coordination etc.
• Prior experience in Staffing Service / Professional Service industry would be an added advantage
• Candidate must have good oral and written communication skills

• Posted on 07-12-2022

Qatar Airways-------


In this role, your responsibilities will be as stated below :
Providing administration support for the smooth functioning on a daily basis, for the team.
Handling of confidential and sensitive issues involving continual inter-departmental relations.
Represents the team through correspondence, telephone and personal contact.
Document Controlling and data entry
Perform advanced, diversified, and confidential administrative and secretarial support.
Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.
Perform administrative tasks based on set procedures, establish and maintain filing systems, categorize and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.

About You:

Essential:
Relevant Vocational, Tertiary or Trade qualification.
Excellent written and verbal communication skills in Arabic is mandatory.
Minimum 3 years relevant experience.
Database administration experience.
Self-motivated and highly organised.
Strong interpersonal and team working skills.
Excellent computer skills, including Microsoft Word, Excel and PowerPoint.

• Posted on 06-12-2022

Mamalola----
We are looking for an Executive Secretary to report to the General Manager of the Company. The candidate must be a graduate having at least 3 Years relevant experience. The candidate must possess excellent communication skills, be outstanding at MS Office Package and ready able to execute the following tasks: --

Provides administrative support to the General Manager: -

Answers and screens phone calls and manages the General Manager’s mail.
Schedules and coordinates appointments, meetings and events, including registrations as necessary.
Transcribes drafts, proofreads and revises correspondence, memos, flyers, agendas, minutes, resolutions and policies.

• Posted on 07-12-2022

Description : Responsible for all administrative activities including coordinating all internal and external communications. Prepare reports, letters and correspondences internal and external. Coordinate correspondence between different departments. Maintaining client and contact lists on relevant databases. Coordinate reports / schedules of top management employees. Document and archiving control and organization. Set up and maintain paper and electronic filing system for records, correspondences and other material.

• Posted on 07-12-2022

Country : Qatar
Description : Receptionist/ Data Entry Clerk
Job Responsibilities:
• Serves visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Maintains security and telecommunications system.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
• Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Maintains database by entering new and updated customer and account information.
• Prepares source data for computer entry by compiling and sorting information.
• Establishes entry priorities.
• Processes customer and account source documents by reviewing data for deficiencies.
• Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.
• Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
• Maintains data entry requirements by following data program techniques and procedures.
• Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data.
• Combines data from both systems when account information is incomplete.
• Purges files to eliminate duplication of data.
• Tests customer and account system changes and upgrades by inputting new data.
• Secures information by completing data base backups.
• Maintains operations by following policies and procedures and reporting needed changes.
• Maintains customer confidence and protects operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
Qualifications / Skills:
• Verbal Communication
• Listening
• Professionalism
• Customer Focus
• Handles Pressure
• Supply Management
• Organization skills
• Quick typing skills
• Attention to detail
• Computer savvy
• Confidentiality
• Thoroughness
Education and Experience, Requirements:
• University/college degree is an asset
• Familiarity with phone systems
• Data entry experience or related office experience
• Previous experience with Microsoft Office software preferred

• Posted on 07-12-2022

Operations Assistant (Female) required immediately. Office is located within 1km from metro station,

Requirements:
• Minimum 2 years experience
• Must have knowledge of order processing, logistic coordination and sales support.
• Knowledge of Quickbooks accounting entries will be an added advantage
• Must be on father / husband’s sponsorship
• Must possess very good communication and correspondence skills in English and well versed in MS Office Word, Excel & Powerpoint

Package offered is 3,500 - 4000 per month for the right candidate.Probation period

• Posted on 07-12-2022

The main objective at OxFitness Lab is to personalise the journey of our members through the most innovative training concepts, that will support our members in realising their goals and enhancing their lifestyle. “It’s not a fad, it’s not a phase, it’s a positive lifestyle experience” Responsibilities: • Welcome and induct clients to Ox Fitness Lab • Responsible for handling phone and email communications with clients • Maintain and update client records • Provide reports as requested by management • Work on tasks as allocated by your supervisor, adhering to due dates of deliverable items • Induct new staff to uses of customer management system and administration duties • Assist with assessment and performance reviews of subordinate staff • Maintain cleanliness, tidiness and stock levels within the reception area • Promote continuous improvement in practice and help to generate innovative ideas within the Reception department • Attend to clients with a high level of customer service befitting a five-star facility • Refer clients to the appropriate team member for guidance outside of your scope • Work in collaboration with all members of Ox Fitness Lab team to continually enhance the member experience • Promote sales and help the business grow, a large part of which is by providing information and upholding a manner representative to Ox Fitness Lab

• Posted on 07-12-2022

As a Receptionist, you will be a key member of our facilities management team. You will be the face of the office for all visitors. It is a fast-paced role for an individual like yourself with great communication and organization skills. The opportunity You will be responsible for meeting and greeting both external and internal visitors to the office in addition to handling all incoming calls with courtesy and professionalism in accordance with the Reception and Switchboard Guidelines Manual. As part of your role, you will also handle all meeting room bookings and reservations efficiently and promptly. Your key responsibilities Attend to visitors in a professional manner and deal with inquiries on the phone and face to face. Supply information regarding the organization to clients and customers. Skills and attributes for success • Appropriate business attire and professional image/appearance; well groomed, neatly done hair and make-up

• Posted on 06-12-2022

Qatar Airways
Job Function: Cabin Services
Division: Cabin Services (Division)
Employment Type: Full Time - Permanent
City: Middle East | Qatar | Doha
Qatar Airways

Welcome to a world where ambitions fly high.

From experienced pilots to dynamic professionals embarking on new careers, Qatar Airways is searching for talented individuals to join our award-winning team.

We take pride in our people—a dynamic and culturally diverse workforce is essential to why we are one of the finest and fastest growing airlines in the world.

We offer competitive compensation and benefit packages.

About Your Job:
As an Administration Assistant, you will provide smooth Business Support Services to Cabin Crew by delivering effective administration services in order to provide a systematic operational environment that has been well planned and within logistical means.

You will be responsible to Improve and organise the filing system and database as well as ensuring smooth coordination between stakeholder departments. Assist in the development of various resources and services efficiently and effectively such as providing suggestions and updates for Crew based applications i.e. Tracking System, PRISM, Qruise, e-Docs, Dashboard, Action Tracker, my Prism, etc.

• Posted on 06-12-2022

Company : TripleTwo


Title : DATA ENTRY OPERATOR (DAILY/WEEKLY/MONTHLY

Responsibilities

Insert customer and account data by inputting text based and numerical information from source documents within time limits
Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry
Review data for deficiencies or errors, correct any incompatibilities if possible and check output
Research and obtain further information for incomplete documents
Apply data program techniques and procedures
Generate reports, store completed work in designated locations and perform backup operations
Scan documents and print files, when needed
Keep information confidential
Respond to queries for information and access relevant files
Comply with data integrity and security policies
Ensure proper use of office equipment and address any malfunctions


Requirements

Proven data entry work experience, as a Data entry operator or Office clerk
Experience with MS Office and data programs
Familiarity with administrative duties
Experience using office equipment, like fax machine and scanner
Typing speed and accuracy
Excellent knowledge of correct spelling, grammar and punctuation
Attention to detail
Confidentiality
Organization skills, with an ability to stay focused on assigned tasks
High school diploma; additional computer training or certification will be an asset

• Posted on 07-12-2022

Administration
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 5 years’ experience and above
Update company staff directory

Order office supplies for all locations

Answer phone calls to assist with any inquiries. E.g. wolf connect, showing confirmations etc.

Assist branches and head office with troubleshooting any operational issues and coordinate with trades for repairs or installation.

Assist Branch Administrator’s troubleshoot issues with Wolf Connect

Work with suppliers in negotiating appropriate prices for office supplies

Send out corporate communications via Constant Contact to all agents and/or staff and add to wolf connect if needed

• Posted on 06-12-2022

Laenta technical services---

Bachelor Degree in Business Administration or equivalent. * Master's Degree in Bus. Admin * Minimum 3 years experience * With pleasing personality,self-motivated,resourceful and work independently with minimum supervision. * Proficient in organizing, prioritizing works, handling & coordinating clients/customers and good communication skills * Possess strong interpersonal written & verbal communication skills. * Immediate Joining with Visa transferable candidates only will consider

• Posted on 06-12-2022

Country : qatar
Description : SENIOR ADMINISTRATION
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 10 years’ experience and above
FOR APPLICANT INSIDE QATAR

• Posted on 06-12-2022

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.  Responsibilities:  • Greet and welcome guests as soon as they arrive at the office • Direct visitors to the appropriate person and office • Answer, screen and forward incoming phone calls • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) • Provide basic and accurate information in-person and via phone/email • Receive, sort and distribute daily mail/deliveries • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) • Order front office supplies and keep inventory of stock • Update calendars and schedule meetings • Arrange travel and accommodations, and prepare vouchers • Keep updated records of office expenses and costs • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.   Requirements:  • Proven work experience as a Receptionist, Front Office Representative or similar role • Proficiency in Microsoft Office Suite • Hands-on experience with office equipment (e.g. fax machines and printers) • Professional attitude and appearance • Solid written and verbal communication skills • Ability to be resourceful and proactive when issues arise • Excellent organizational skills • Multitasking and time-management skills, with the ability to prioritize tasks and • Customer service attitude.  Interested and Qualified persons are required to forward their CV/Resume for review and immediate application processing.

• Posted on 06-12-2022

Answer and screen phone calls • Types letter/emails to be sent to the concerned, as and when required. • Mobilizing/Arranging documents to be signed/approved • Manage electronic calendar and make appointments • Make travel arrangements and reservations • Schedule meetings, create presentations, coordinate group meetings and record the meetings • Act as liaison with other departments on specific assignments • Order and maintain office supplies and equipment • Carrying out any additional duties that the Management assigns within the scope of the Department
Skills
• Minimum 3 years of related experience, Hospitality environment a plus. • Computer literacy • Attention to detail • Team player • Diligence and integrity • Interpersonal skills • Organizational skills • Judgment and Presence • Organizational skills • Communication skills • Has own initiative and can work under pressure • Proficient in typing and good at spelling, punctuation and grammar • Good customer service and interpersonal skills • Ability to work independently • Adaptable and versatile
Education
Bachelor’s Degree in Office Management or similar

• Posted on 07-12-2022

Location: Doha, Qatar
• Building Products
• Competitive Salary Package

Our client is a marketer and distributor of building products across the GCC for building materials, hardware and electrical products and are a subsidiary of a large GCC holding group. Their product range comprises rebar, steel, wood, electrical and aluminum products. Our client now seeks to recruit a Secretary for their sales and marketing team to provide administrative and secretarial support and manage meetings and welcome customers / clients for the Country Manager.

Reporting to the Country Manager, this role is responsible for the following:
• To provide administrative and secretarial support to the Country Manager and handle routine administrative tasks.
• Preparation of documentation and presentations.
• Support team members for information gathering, sharing, and following-up.
• Maintain and processes document for the company team review and signatures.
• Screening of incoming telephone calls, letters and e-mails and filters them based on priority.
• Manage the schedule and maintain the team’s calendars and schedules.
• First point of contact for the team and receive visitors and executives visiting the firm.
• Organize travel arrangements for management including flights, accommodation and transport.
• Ensures proper documentation, handling, safe storage and easy retrieval of information.

Salary:
QAR 7,000 per month inclusive of fixed allowances.
Additional benefits: Plus Annual Tickets Plus Medical

• Posted on 06-12-2022

Personal Assistant
Job Location : Qatar
Good salary and benefits will be offered
Job Description and Responsibilities :
Organizing meetings and managing databases
Booking transport and accommodation for the CEO
Organising company events or conferences
Dealing with correspondence, complaints and queries
Preparing letters, presentations and reports
Supervising and monitoring the work of administrative staff
Managing office budgets
Liaising with staff, suppliers and clients
Implementing and maintaining procedures/office administrative systems
Delegating tasks to junior employees
Organising induction programmes for new employees
Ensuring that health and safety policies are up to date
Using a range of software packages
Attending meetings with senior management in the absence of the CEO
Assisting the organization s by arranging interviews and so on
Prepare daily report of all updates in the company and the showroom
Maintaining diaries of CEO meeting and arranging appointments.

• Posted on 08-02-2024

• Posted on 07-12-2022

Company : International Organization for Migration

Country : Qatar

Description : Position Title: Executive Assistant



Duty Station: Qatar



Classification: Ungraded

Estimated Start Date: As soon as possible





Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.



IOM is Committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.



Context:



Under the overall supervision of the Chief of Mission (CoM), the incumbent will perform the following functions as Executive Assistant to the (CoM).



Core Functions / Responsibilities:



1. Coordinate the Chief of Mission’s appointments, maintain up to date agenda, arrange for meetings within and outside the organization, receive visitors, place and screen telephone calls and answer queries with discretion.

2. Maintain protocol procedures and updated database of contacts of government officials, members of diplomatic entities, UN agencies and other partners.

3. Assist in the translation of official documents addressed to the CoM from Arabic into English and vice versa.

4. Handle the logistics of travel duties of the CoM, including Travel Authorization preparation, security clearance request, visa application, hotel reservation, daily subsistence allowance calculation, medical clearance and expense claim preparation, and make the necessary arrangements in coordination with the mission's travel unit and other relevant units.

5. Receive and manage daily incoming correspondence, mails, and all documentation addressed to CoM; read and analyse the content to determine their significance and inform the CoM accordingly.

6. Organize, coordinate and liaise with IOM Headquarters, Regional Office and partners as appropriate on the CoM’s travels (within and outside of duty station) and ensure that the CoM has all necessary documents and information for each event.

7. Prepare and edit business documents, correspondence and directives, on behalf of CoM for signature and follow-up when required.

8. Screen documents presented to CoM for signature to check the relevant signatures and supporting documents are present.

9. Take minutes of meetings. Follow-up on the implementation of the decisions of CoM and ensure all administrative requirements have been fulfilled and coordinated, as necessary.

10. Handle the logistics preparation and implementation of all workshops, seminars and receptions. Assist in the organization of other events as well as preparation of the estimated cost of each event to be included in the budget and funding requests.

11. Arrange and set up all conference calls.

12. Keep up-to-date on documents/reports/guidelines that have a bearing matters related to programme, ensuring compliance with IOM and Donor policies and procedures;

13. Perform any other related task as may be assigned.

Required Qualifications and Experience



Education



*University degree in Business Administration or related field with five years of experience in general administrative tasks.



Experience



*Experience in drafting and preparing clear and concise correspondences.



*Experience in liaising with governmental authorities, other national/international institutions, Non-Governmental Organization, donors, UN agencies, and other developmental partners and civil society actors.

*Experience with project planning and monitoring is an advantage

*Experience working in the United Nations system is an advantage.

*High level of computer literacy (MS Office Word, Excel and Outlook) in particular experience in computerized accounting systems including SAP application.



Languages



*Fluency in English and Arabic is required.

• Posted on 06-12-2022

Qatar Gas----

We are looking for a smart, presentable, friendly and hard working Admin Assistant to join the HR & Admin team for our office. The duties will include but not be limited to: - Welcome visitors by greeting them, in person or on the telephone; answering or referring enquiries. - Prepare and serve water/tea/coffee to guests and staff. - Receive, direct and relay telephone messages and fax messages. - Deliver mail, open and date stamp all general correspondence, maintain the general filing system. - Assist in planning & preparation of meetings, conferences and conference telephone calls. - Maintain an adequate inventory of office & pantry supplies. - Supervise the Pantry staff in maintenance of pantry cleanliness.

• Posted on 07-12-2022

Company : Q-Advice
Country : Qatar
Description : Admin Assistant of any nationality and gender with basic skills such as Microsoft Word and Excel.

Salary: 2500QAR-3000QAR

• Posted on 06-12-2022

Description : -preparing accounts and tax returns.

-administering payrolls and controlling income and expenditure.

-auditing financial information

compiling and presenting reports, budgets, business plans, commentaries and financial statements.

analysing accounts and business plans.

providing tax planning services with reference to current legislation.

financial forecasting and risk analysis.

dealing with insolvency cases

negotiating the terms of business deals and moves with clients and associated organisations.

• Posted on 07-12-2022

Company : samrya
Country : Qatar
Description : Executive Secretary (Locally in Qatar)



Job brief:

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.



Responsibility:

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

• Attend meetings and keep minutes

• Receive and screen phone calls and redirect them when appropriate

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

• Make travel arrangements for executives

• Handle confidential documents ensuring they remain secure

• Prepare invoices or financial statements and provide assistance in bookkeeping

• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

• Maintain electronic and paper records ensuring information is organized and easily accessible

• Conduct research and prepare presentations or reports as assigned



Requirements

• Proven experience as executive secretary or similar administrative role

• Proficient in MS Office

• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

• Familiarity with basic research methods and reporting techniques

• Excellent organisational and time-management skills

• Outstanding communication and negotiation abilities

• Integrity and confidentiality

• Degree in business administration or relative field

• with at least 5 years experience with the same position

• can join immediately

• flexible and can adapt busy working environment

• Arabic Female

• Excellent in writing, reading and speaking English and Arabic

Salary will discuss during interview

• Posted on 07-12-2022

The main objective at OxFitness Lab is to personalise the journey of our members through the most innovative training concepts, that will support our members in realising their goals and enhancing their lifestyle. “It’s not a fad, it’s not a phase, it’s a positive lifestyle experience” Responsibilities: • Welcome and induct clients to Ox Fitness Lab • Responsible for handling phone and email communications with clients • Maintain and update client records • Provide reports as requested by management • Work on tasks as allocated by your supervisor, adhering to due dates of deliverable items • Induct new staff to uses of customer management system and administration duties • Assist with assessment and performance reviews of subordinate staff • Maintain cleanliness, tidiness and stock levels within the reception area • Promote...

• Posted on 01-05-2023

Company : Al Agha Trading Centre

Country : Qatar

Description : • Administrative Assistant responsibilities include office management, preparing reports and maintaining a filing system. The candidate should have background in logistics, with excellent oral and written communication skills both in Arabic and English and knowledgeable in MS Office (Word, Excel, Outlook, etc.)

• Interested candidate can apply with their updated CV 

• Salary and other details to be discussed upon interview 

• Posted on 06-12-2022

Country : Qatar
Description : We are a contracting company looking for a Male Document Controller to be assigned in our project site.

Requirements:

Should be in Qatar
Arabic is a MUST
Can provide NOC/Transferable Visa
Can join immediately

• Posted on 07-12-2022

Country : Qatar
Description : Looking for Executive Secretary for a Manpower supply company with 3 years relevant experience

Job Responsibilities

1. Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

2. Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.

3. Communicates directly and on behalf of the CEO with donors, foundation staff, and others on matters related to programmatic initiatives as directed.

4. Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication.

• Posted on 06-12-2022

Description : DESIGNATION : ARABIC FEMALE ADMIN
SALARY: 3000-6000QAR
NO.OF PERSON REQUIRED: 1
LOCATION: DOHA, QATAR


Job Description:
• 3-5 Years of experience is the related field is must
• Qatar Experience is preferable
• Background should be in both admin and marketing field
• Arabic nationality is desired
• Only Female candidate

• Posted on 07-12-2022

Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.