Company : Al Sulthan
Country : Qatar
Description : Our Company is seeking for an ADMIN who is knowledgeable and had any ideas on editing videos and photos. Knowledgeable is Social Media Ads Marketing is also a plus factor.
. This is Urgently Required! Our Company is a growing company in Qatar
Country : Qatar
Description : Receptionist/ Data Entry Clerk
Job Responsibilities:
• Serves visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Maintains security and telecommunications system.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
• Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Maintains database by entering new and updated customer and account information.
• Prepares source data for computer entry by compiling and sorting information.
• Establishes entry priorities.
• Processes customer and account source documents by reviewing data for deficiencies.
• Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.
• Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
• Maintains data entry requirements by following data program techniques and procedures.
• Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data.
• Combines data from both systems when account information is incomplete.
• Purges files to eliminate duplication of data.
• Tests customer and account system changes and upgrades by inputting new data.
• Secures information by completing data base backups.
• Maintains operations by following policies and procedures and reporting needed changes.
• Maintains customer confidence and protects operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
Qualifications / Skills:
• Verbal Communication
• Listening
• Professionalism
• Customer Focus
• Handles Pressure
• Supply Management
• Organization skills
• Quick typing skills
• Attention to detail
• Computer savvy
• Confidentiality
• Thoroughness
Education and Experience, Requirements:
• University/college degree is an asset
• Familiarity with phone systems
• Data entry experience or related office experience
• Previous experience with Microsoft Office software preferred
Luzan Pool ---------
Job description: Required Office Assistant , For Office Billing And other Paper Work
And Able to Speak in english & must have Valid Driving License
Salary : 2000 qatari per month
Mamalola----
We are looking for an Executive Secretary to report to the General Manager of the Company. The candidate must be a graduate having at least 3 Years relevant experience. The candidate must possess excellent communication skills, be outstanding at MS Office Package and ready able to execute the following tasks: --
Provides administrative support to the General Manager: -
Answers and screens phone calls and manages the General Manager’s mail.
Schedules and coordinates appointments, meetings and events, including registrations as necessary.
Transcribes drafts, proofreads and revises correspondence, memos, flyers, agendas, minutes, resolutions and policies.
Administrative Assistant, IRB is primarily responsible for handling all administrative and logistic functions for the IRB office. Under supervision and guidance, the Administrative Assistant, IRB would also be required to support with specific tasks related to the core IRB operation.
The IRB is a committee established to ensure protection of rights, safety and welfare of human subjects recruited to participate in research conducted by WCM-Q.
Job Responsibilities
Maintains a systematic filing system for IRB related documentation according to institutional policies and relevant regulations and ensure these are up to date as required.
Maintains and tracks IRB member documents as required to ensure records are up-to date.
Records and maintains availability of IRB members.
Maintains and tracks records of training and credentials for researchers to ensure records are up-to date.
Liaises with other administrative personnel for all logistics and administrative tasks related to IRB meetings.
As required, communicates and coordinates with researchers and IRB office to ensure timely submissions and scheduled deadlines.
With guidance, assists in assessing administrative completeness of projects submitted for IRB review, identifies deficiencies and coordinates with the IRB office and researchers until submission is complete.
With guidance, assists with tasks associated with releasing IRB decisions to researchers.
Assists with responding to basic queries on using the IRB online system for submissions.
Assists with administrative and logistical tasks associated with training/education activities conducted by the IRB office when required.
Provides administrative support for quality improvement activities within the IRB office when required.
Handles shopping carts and administrative requests for the IRB office.
Gains basic understanding of the relevant Human Subject Research regulations.
Maintains the electronic calendar, schedules appointments and conferences calls. Manages the office files, orders stationary and performs other tasks such as photocopying and screening, logging and prioritizing incoming telephone calls, mail and email.
Performs other duties as assigned.
Skills
Education
Bachelor's Degree
Experience
At least 1-2 years working in a professional office
Company : International Organization for Migration
Country : Qatar
Description : Position Title: Executive Assistant
Duty Station: Qatar
Classification: Ungraded
Estimated Start Date: As soon as possible
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is Committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Chief of Mission (CoM), the incumbent will perform the following functions as Executive Assistant to the (CoM).
Core Functions / Responsibilities:
1. Coordinate the Chief of Mission’s appointments, maintain up to date agenda, arrange for meetings within and outside the organization, receive visitors, place and screen telephone calls and answer queries with discretion.
2. Maintain protocol procedures and updated database of contacts of government officials, members of diplomatic entities, UN agencies and other partners.
3. Assist in the translation of official documents addressed to the CoM from Arabic into English and vice versa.
4. Handle the logistics of travel duties of the CoM, including Travel Authorization preparation, security clearance request, visa application, hotel reservation, daily subsistence allowance calculation, medical clearance and expense claim preparation, and make the necessary arrangements in coordination with the mission's travel unit and other relevant units.
5. Receive and manage daily incoming correspondence, mails, and all documentation addressed to CoM; read and analyse the content to determine their significance and inform the CoM accordingly.
6. Organize, coordinate and liaise with IOM Headquarters, Regional Office and partners as appropriate on the CoM’s travels (within and outside of duty station) and ensure that the CoM has all necessary documents and information for each event.
7. Prepare and edit business documents, correspondence and directives, on behalf of CoM for signature and follow-up when required.
8. Screen documents presented to CoM for signature to check the relevant signatures and supporting documents are present.
9. Take minutes of meetings. Follow-up on the implementation of the decisions of CoM and ensure all administrative requirements have been fulfilled and coordinated, as necessary.
10. Handle the logistics preparation and implementation of all workshops, seminars and receptions. Assist in the organization of other events as well as preparation of the estimated cost of each event to be included in the budget and funding requests.
11. Arrange and set up all conference calls.
12. Keep up-to-date on documents/reports/guidelines that have a bearing matters related to programme, ensuring compliance with IOM and Donor policies and procedures;
13. Perform any other related task as may be assigned.
Required Qualifications and Experience
Education
*University degree in Business Administration or related field with five years of experience in general administrative tasks.
Experience
*Experience in drafting and preparing clear and concise correspondences.
*Experience in liaising with governmental authorities, other national/international institutions, Non-Governmental Organization, donors, UN agencies, and other developmental partners and civil society actors.
*Experience with project planning and monitoring is an advantage
*Experience working in the United Nations system is an advantage.
*High level of computer literacy (MS Office Word, Excel and Outlook) in particular experience in computerized accounting systems including SAP application.
Languages
*Fluency in English and Arabic is required.
Maintain existing financial systems including petty cash, expenses, mileage claims, income & expenditure records, process all payments through Cashflow and monthly bank reconciliation.
Work with the Development Manager to improve existing systems to reflect Biggerstaff team.
Log and submit all claims to appropriate funding body (multiple funders) and maintain all relevant paperwork in good order
Provide Management Committee with a full monthly financial report
Assist in the preparation of annual accounts
Assist with project financial related work as required
OFFICE MANAGEMENT
Overall day to day office management
Organise, maintain and tidy the office area and equipment
Be proactive in finding more efficient ways of working through the use of new tools or procedures
Ensure knowledge of staff movements in and out of project maintaining a diary system for all staff either manually or electronically
General administrative support including preparing letters and documents, receive and sort mail and deliveries, schedule appointments
Organise meetings for the staff team and also the Management Committee
Help to support occasional project volunteers
Ensure data is backed up
Assist with project related administrative work as required
We are Looking for Personal Assistant to the General Manager
We are looking for a Personal Assistant to the General Manager who can join immediately to one of International Chain Hotel in Doha. Must have an experience working as Administrative professional for 2 years (working in hospitality industry is an advantage)
Job Description:
• You will be the Manager’s point of contact and will be working closely to head of departments
• Responsible for all office administrations including: answering/screening telephone calls, emails, managing diaries, organizing meetings and appointments, prioritizing items that require immediate response
• reminding the manager/executive of important tasks and deadlines
• typing, compiling and preparing reports, presentations and correspondence
• managing databases and filing systems
• liaising with staff, suppliers and clients
Skills
• excellent organizational and time management skills
• good written and spoken communication skills
• accuracy and attention to detail
• excellent computer and administration skills
• a flexible and adaptable approach to work
• the ability to use your own initiative
• tact and discretion, for dealing with confidential information
• You will be assigned as the leader of a specific project
• Taking on project work, like research or producing reports and presentations
Company : Gulfcrafts Co. WLL
Country : Qatar
Description : We are currently looking for HR and Admin assistant to join our Amazing team.
Must have NOC or Transferrable visa.
Must be Locally available here in Qatar.
Must have at least 3 years experience as HR and Admin.
Can join Immediately.
VAM Systems WLL is currently looking for Secretary for our Qatar operations with the following skill set and terms and conditions:
Experience/Knowledge
Candidates should be bilingual with excellent English
Prior experience in banking domain will be an added advantage
Terms and conditions:
Joining time frame: 1 month
The selected candidates shall join VAM Systems WLL - Qatar and shall be deputed to one of the leading Banks in Qatar.
University of Doha
Duties & Responsibilities: This position requires a proactive and organized individual who can provide administrative and office support to the overall team to facilitate day-to-day operations smoothly and efficiently. The successful candidate will understand and adhere to the Values, Mission and Vision of UDST and provide administrative and secretarial support. The successful candidate will serve as a primary point of direct administrative contact and liaison with other offices, individuals, external institutions and agencies on a range of issues; utilize knowledge and understanding of underlying operational issues to assist in administrative problem solving. The successful candidate will provide support for associated activities that includes managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative problems/inquiries as appropriate. The incumbent will organize and facilitate meetings, conferences, and special events as requested; schedule and coordinate date and time, venue, attendance, agenda and facilities, take minutes/notes and provide administrative support along with follow-up on matters arising from meetings. The successful candidate will establish and maintain files/records for the Office; gather, enter, and/or update data to maintain records, files and database, as appropriate in addition to being responsible for the administration, security, confidentiality, and retention of office files. The successful candidate will create, compose, and edit technical and/or administrative correspondence and documentation; prepare a variety of technical, statistical, financial and narrative report, letter, memo, and other written correspondence and screen/evaluate incoming and outgoing correspondence and prepare response as appropriate. The incumbent will serve as front desk receptionist/admin assistant during meal breaks, rest periods, and at other times when needed. The successful candidate will assist in the coordination, control, and completion of special projects; prepare presentations, assist other administrative assistants and perform assigned tasks specific to the respective Business Unit. The successful candidate will serve as an integral component in staff, faculty and student activities as directed by the line manager.
A well established company in Dubai is looking for an Executive Secretary to the Chairman.
Preferably MBA with strong written and verbal communication, & five years of work experience in UAE.
Suitable candidates may forward your CV
The main objective at OxFitness Lab is to personalise the journey of our members through the most innovative training concepts, that will support our members in realising their goals and enhancing their lifestyle. “It’s not a fad, it’s not a phase, it’s a positive lifestyle experience†Responsibilities: • Welcome and induct clients to Ox Fitness Lab • Responsible for handling phone and email communications with clients • Maintain and update client records • Provide reports as requested by management • Work on tasks as allocated by your supervisor, adhering to due dates of deliverable items • Induct new staff to uses of customer management system and administration duties • Assist with assessment and performance reviews of subordinate staff • Maintain cleanliness, tidiness and stock levels within the reception area • Promote continuous improvement in practice and help to generate innovative ideas within the Reception department • Attend to clients with a high level of customer service befitting a five-star facility • Refer clients to the appropriate team member for guidance outside of your scope • Work in collaboration with all members of Ox Fitness Lab team to continually enhance the member experience • Promote sales and help the business grow, a large part of which is by providing information and upholding a manner representative to Ox Fitness Lab
Company : Boom General Contractors
Country : Qatar
Description : 1. Answer telephone calls for the purpose of transferring calls, responding to inquiries and/or taking messages.
2. Greets individuals entering the office (e.g. visitors, clients, staff, etc.) for the purpose of responding to inquiries; and/or directing individuals to the appropriate department.
3. Performs general secretarial and clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
4. Receives a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.
5. Keeping the reception area tidy.
6. Assist the General Manager.
Requirements:
1. Female candidates only.
2. Native English Speaker only.
3. At least 2 years of experience in the same field.
4. Available immediately.
Required Office Assistant , For Office Billing And other Paper Work
And Able to Speak in english & must have Valid U.AE Driving License
Salary : 2000 Q per month
Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries. • Directs visitors by maintaining employee and department directories; • Managing office supplies stock and placing orders; • Contact with travel agency for flight ticket, book ticket for staff, verify the payment; • Proceeding the application and payment of expense originated from HR & Administration Dept including the telephone, rental, transportation fees, fees for express company, immigration related fees and so on; • Dealing with other things relating to HR & Administration and assigned by the head of Dep.and GM.
Company : Al Hattab Group of Companies
Country : Qatar
Description : SECRETARY EXECUTIVE:
Job Description:
vise versaMake travel arrangements for executiveHandle confidential documents ensuring they remain secureMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research and prepare presentations or reports as assignedRequirements
Proven experience as executive secretary or similar administrative roleProficient in MS OfficeIn depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industryFamiliarity with basic research methods and reporting techniquesExcellent organizational and time-management skillsOutstanding communication and negotiation abilitiesIntegrity and confidentialityDegree in business administration or relative fieldProficiency in both Arabic & English Language, Spoken & Written
Translation Coordinator Needed
Position Open: Translation Coordinator
Job Type: Permanent Placement
Job Purpose:
Managing translation and DTP projects related to Mexico on time and at high quality.
We are looking for someone who can do proof reading of English ⇔ Arabic Spanish documents: to do so,
Also, the position requires negotiation with oversea venders.
Communication and negotiation skills as well as English skill will be necessary.
Responsibility:
• Composing quotes
• Management of translation and DTP projects (Process planning, proof reading, delivery and so on)
• Vender management, assigning translators, involving negotiation with oversea companies,
(Occasionally) Assisting recruitment job
Country : qatar
Description : SENIOR ADMINISTRATION
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 10 years’ experience and above
FOR APPLICANT INSIDE QATAR
Company : Q-Advice
Country : Qatar
Description : Admin Assistant of any nationality and gender with basic skills such as Microsoft Word and Excel.
Salary: 2500QAR-3000QAR
Receptionist for our office
Age Should be less than 30
Minimum graduation should be there
Good command in English
Efficiency in email drafting
Managing incoming calls and directing to the concerned person
Candidate should be available to join immediately
Job Type: Full-time
Salary: 2,000.00 to 3,000.00 /month Qatari
Answer and screen phone calls • Types letter/emails to be sent to the concerned, as and when required. • Mobilizing/Arranging documents to be signed/approved • Manage electronic calendar and make appointments • Make travel arrangements and reservations • Schedule meetings, create presentations, coordinate group meetings and record the meetings • Act as liaison with other departments on specific assignments • Order and maintain office supplies and equipment • Carrying out any additional duties that the Management assigns within the scope of the Department
Skills
• Minimum 3 years of related experience, Hospitality environment a plus. • Computer literacy • Attention to detail • Team player • Diligence and integrity • Interpersonal skills • Organizational skills • Judgment and Presence • Organizational skills • Communication skills • Has own initiative and can work under pressure • Proficient in typing and good at spelling, punctuation and grammar • Good customer service and interpersonal skills • Ability to work independently • Adaptable and versatile
Education
Bachelor’s Degree in Office Management or similar
Company : samrya
Country : Qatar
Description : Executive Secretary (Locally in Qatar)
Job brief:
We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
Responsibility:
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
Requirements
• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organisational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field
• with at least 5 years experience with the same position
• can join immediately
• flexible and can adapt busy working environment
• Arabic Female
• Excellent in writing, reading and speaking English and Arabic
Salary will discuss during interview
Country : Qatar
Description : Frontdesk Receptionist
Job Description / Role:
The Position will be responsible for the following:
• Greeting clients and provide excellent customer service
• Booking clients Appointments using a software
• Collect Payment from customers for purchasing services & products.
• Learn about the services we offer.
Requirements:
• Must have years of experience in customer service.
• We are only looking for the best and you must be a top performer and you will be tested.
• Must be Fluent in English with excellent speaking and writing skills.
• Must be friendly, cheerful and give a service with a smile.
• Must be organized & efficient
• Must be able to multi task
Pay Package:
QR3500 + Free Transportation
Looking for an experienced Document ControllerJob Details * File documents in physical and digital records* Create templates for future use* Retrieve files as requested by employees and clients* Manage the flow of documentation within the organizationJob Requirements * With 7 years experience in Qatar in Construction industry* Excellent knowledge in MS Office* Depth knowledge on PCM Primavera Contract Manager * Having transferable visa with NOC
Description : DESIGNATION : ARABIC FEMALE ADMIN
SALARY: 3000-6000QAR
NO.OF PERSON REQUIRED: 1
LOCATION: DOHA, QATAR
Job Description:
• 3-5 Years of experience is the related field is must
• Qatar Experience is preferable
• Background should be in both admin and marketing field
• Arabic nationality is desired
• Only Female candidate
Company : Al Sulthan
Country : Qatar
Description : Our Company is seeking for an ADMIN who is knowledgeable and had any ideas on editing videos and photos. Knowledgeable is Social Media Ads Marketing is also a plus factor.
. This is Urgently Required! Our Company is a growing company in Qatar
Country : Qatar
Description : Receptionist/ Data Entry Clerk
Job Responsibilities:
• Serves visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Maintains security and telecommunications system.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
• Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Maintains database by entering new and updated customer and account information.
• Prepares source data for computer entry by compiling and sorting information.
• Establishes entry priorities.
• Processes customer and account source documents by reviewing data for deficiencies.
• Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.
• Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
• Maintains data entry requirements by following data program techniques and procedures.
• Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data.
• Combines data from both systems when account information is incomplete.
• Purges files to eliminate duplication of data.
• Tests customer and account system changes and upgrades by inputting new data.
• Secures information by completing data base backups.
• Maintains operations by following policies and procedures and reporting needed changes.
• Maintains customer confidence and protects operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
Qualifications / Skills:
• Verbal Communication
• Listening
• Professionalism
• Customer Focus
• Handles Pressure
• Supply Management
• Organization skills
• Quick typing skills
• Attention to detail
• Computer savvy
• Confidentiality
• Thoroughness
Education and Experience, Requirements:
• University/college degree is an asset
• Familiarity with phone systems
• Data entry experience or related office experience
• Previous experience with Microsoft Office software preferred
Luzan Pool ---------
Job description: Required Office Assistant , For Office Billing And other Paper Work
And Able to Speak in english & must have Valid Driving License
Salary : 2000 qatari per month
Mamalola----
We are looking for an Executive Secretary to report to the General Manager of the Company. The candidate must be a graduate having at least 3 Years relevant experience. The candidate must possess excellent communication skills, be outstanding at MS Office Package and ready able to execute the following tasks: --
Provides administrative support to the General Manager: -
Answers and screens phone calls and manages the General Manager’s mail.
Schedules and coordinates appointments, meetings and events, including registrations as necessary.
Transcribes drafts, proofreads and revises correspondence, memos, flyers, agendas, minutes, resolutions and policies.
Administrative Assistant, IRB is primarily responsible for handling all administrative and logistic functions for the IRB office. Under supervision and guidance, the Administrative Assistant, IRB would also be required to support with specific tasks related to the core IRB operation.
The IRB is a committee established to ensure protection of rights, safety and welfare of human subjects recruited to participate in research conducted by WCM-Q.
Job Responsibilities
Maintains a systematic filing system for IRB related documentation according to institutional policies and relevant regulations and ensure these are up to date as required.
Maintains and tracks IRB member documents as required to ensure records are up-to date.
Records and maintains availability of IRB members.
Maintains and tracks records of training and credentials for researchers to ensure records are up-to date.
Liaises with other administrative personnel for all logistics and administrative tasks related to IRB meetings.
As required, communicates and coordinates with researchers and IRB office to ensure timely submissions and scheduled deadlines.
With guidance, assists in assessing administrative completeness of projects submitted for IRB review, identifies deficiencies and coordinates with the IRB office and researchers until submission is complete.
With guidance, assists with tasks associated with releasing IRB decisions to researchers.
Assists with responding to basic queries on using the IRB online system for submissions.
Assists with administrative and logistical tasks associated with training/education activities conducted by the IRB office when required.
Provides administrative support for quality improvement activities within the IRB office when required.
Handles shopping carts and administrative requests for the IRB office.
Gains basic understanding of the relevant Human Subject Research regulations.
Maintains the electronic calendar, schedules appointments and conferences calls. Manages the office files, orders stationary and performs other tasks such as photocopying and screening, logging and prioritizing incoming telephone calls, mail and email.
Performs other duties as assigned.
Skills
Education
Bachelor's Degree
Experience
At least 1-2 years working in a professional office
Company : International Organization for Migration
Country : Qatar
Description : Position Title: Executive Assistant
Duty Station: Qatar
Classification: Ungraded
Estimated Start Date: As soon as possible
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is Committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Chief of Mission (CoM), the incumbent will perform the following functions as Executive Assistant to the (CoM).
Core Functions / Responsibilities:
1. Coordinate the Chief of Mission’s appointments, maintain up to date agenda, arrange for meetings within and outside the organization, receive visitors, place and screen telephone calls and answer queries with discretion.
2. Maintain protocol procedures and updated database of contacts of government officials, members of diplomatic entities, UN agencies and other partners.
3. Assist in the translation of official documents addressed to the CoM from Arabic into English and vice versa.
4. Handle the logistics of travel duties of the CoM, including Travel Authorization preparation, security clearance request, visa application, hotel reservation, daily subsistence allowance calculation, medical clearance and expense claim preparation, and make the necessary arrangements in coordination with the mission's travel unit and other relevant units.
5. Receive and manage daily incoming correspondence, mails, and all documentation addressed to CoM; read and analyse the content to determine their significance and inform the CoM accordingly.
6. Organize, coordinate and liaise with IOM Headquarters, Regional Office and partners as appropriate on the CoM’s travels (within and outside of duty station) and ensure that the CoM has all necessary documents and information for each event.
7. Prepare and edit business documents, correspondence and directives, on behalf of CoM for signature and follow-up when required.
8. Screen documents presented to CoM for signature to check the relevant signatures and supporting documents are present.
9. Take minutes of meetings. Follow-up on the implementation of the decisions of CoM and ensure all administrative requirements have been fulfilled and coordinated, as necessary.
10. Handle the logistics preparation and implementation of all workshops, seminars and receptions. Assist in the organization of other events as well as preparation of the estimated cost of each event to be included in the budget and funding requests.
11. Arrange and set up all conference calls.
12. Keep up-to-date on documents/reports/guidelines that have a bearing matters related to programme, ensuring compliance with IOM and Donor policies and procedures;
13. Perform any other related task as may be assigned.
Required Qualifications and Experience
Education
*University degree in Business Administration or related field with five years of experience in general administrative tasks.
Experience
*Experience in drafting and preparing clear and concise correspondences.
*Experience in liaising with governmental authorities, other national/international institutions, Non-Governmental Organization, donors, UN agencies, and other developmental partners and civil society actors.
*Experience with project planning and monitoring is an advantage
*Experience working in the United Nations system is an advantage.
*High level of computer literacy (MS Office Word, Excel and Outlook) in particular experience in computerized accounting systems including SAP application.
Languages
*Fluency in English and Arabic is required.
Maintain existing financial systems including petty cash, expenses, mileage claims, income & expenditure records, process all payments through Cashflow and monthly bank reconciliation.
Work with the Development Manager to improve existing systems to reflect Biggerstaff team.
Log and submit all claims to appropriate funding body (multiple funders) and maintain all relevant paperwork in good order
Provide Management Committee with a full monthly financial report
Assist in the preparation of annual accounts
Assist with project financial related work as required
OFFICE MANAGEMENT
Overall day to day office management
Organise, maintain and tidy the office area and equipment
Be proactive in finding more efficient ways of working through the use of new tools or procedures
Ensure knowledge of staff movements in and out of project maintaining a diary system for all staff either manually or electronically
General administrative support including preparing letters and documents, receive and sort mail and deliveries, schedule appointments
Organise meetings for the staff team and also the Management Committee
Help to support occasional project volunteers
Ensure data is backed up
Assist with project related administrative work as required
We are Looking for Personal Assistant to the General Manager
We are looking for a Personal Assistant to the General Manager who can join immediately to one of International Chain Hotel in Doha. Must have an experience working as Administrative professional for 2 years (working in hospitality industry is an advantage)
Job Description:
• You will be the Manager’s point of contact and will be working closely to head of departments
• Responsible for all office administrations including: answering/screening telephone calls, emails, managing diaries, organizing meetings and appointments, prioritizing items that require immediate response
• reminding the manager/executive of important tasks and deadlines
• typing, compiling and preparing reports, presentations and correspondence
• managing databases and filing systems
• liaising with staff, suppliers and clients
Skills
• excellent organizational and time management skills
• good written and spoken communication skills
• accuracy and attention to detail
• excellent computer and administration skills
• a flexible and adaptable approach to work
• the ability to use your own initiative
• tact and discretion, for dealing with confidential information
• You will be assigned as the leader of a specific project
• Taking on project work, like research or producing reports and presentations
Company : Gulfcrafts Co. WLL
Country : Qatar
Description : We are currently looking for HR and Admin assistant to join our Amazing team.
Must have NOC or Transferrable visa.
Must be Locally available here in Qatar.
Must have at least 3 years experience as HR and Admin.
Can join Immediately.
VAM Systems WLL is currently looking for Secretary for our Qatar operations with the following skill set and terms and conditions:
Experience/Knowledge
Candidates should be bilingual with excellent English
Prior experience in banking domain will be an added advantage
Terms and conditions:
Joining time frame: 1 month
The selected candidates shall join VAM Systems WLL - Qatar and shall be deputed to one of the leading Banks in Qatar.
University of Doha
Duties & Responsibilities: This position requires a proactive and organized individual who can provide administrative and office support to the overall team to facilitate day-to-day operations smoothly and efficiently. The successful candidate will understand and adhere to the Values, Mission and Vision of UDST and provide administrative and secretarial support. The successful candidate will serve as a primary point of direct administrative contact and liaison with other offices, individuals, external institutions and agencies on a range of issues; utilize knowledge and understanding of underlying operational issues to assist in administrative problem solving. The successful candidate will provide support for associated activities that includes managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative problems/inquiries as appropriate. The incumbent will organize and facilitate meetings, conferences, and special events as requested; schedule and coordinate date and time, venue, attendance, agenda and facilities, take minutes/notes and provide administrative support along with follow-up on matters arising from meetings. The successful candidate will establish and maintain files/records for the Office; gather, enter, and/or update data to maintain records, files and database, as appropriate in addition to being responsible for the administration, security, confidentiality, and retention of office files. The successful candidate will create, compose, and edit technical and/or administrative correspondence and documentation; prepare a variety of technical, statistical, financial and narrative report, letter, memo, and other written correspondence and screen/evaluate incoming and outgoing correspondence and prepare response as appropriate. The incumbent will serve as front desk receptionist/admin assistant during meal breaks, rest periods, and at other times when needed. The successful candidate will assist in the coordination, control, and completion of special projects; prepare presentations, assist other administrative assistants and perform assigned tasks specific to the respective Business Unit. The successful candidate will serve as an integral component in staff, faculty and student activities as directed by the line manager.
A well established company in Dubai is looking for an Executive Secretary to the Chairman.
Preferably MBA with strong written and verbal communication, & five years of work experience in UAE.
Suitable candidates may forward your CV
The main objective at OxFitness Lab is to personalise the journey of our members through the most innovative training concepts, that will support our members in realising their goals and enhancing their lifestyle. “It’s not a fad, it’s not a phase, it’s a positive lifestyle experience†Responsibilities: • Welcome and induct clients to Ox Fitness Lab • Responsible for handling phone and email communications with clients • Maintain and update client records • Provide reports as requested by management • Work on tasks as allocated by your supervisor, adhering to due dates of deliverable items • Induct new staff to uses of customer management system and administration duties • Assist with assessment and performance reviews of subordinate staff • Maintain cleanliness, tidiness and stock levels within the reception area • Promote continuous improvement in practice and help to generate innovative ideas within the Reception department • Attend to clients with a high level of customer service befitting a five-star facility • Refer clients to the appropriate team member for guidance outside of your scope • Work in collaboration with all members of Ox Fitness Lab team to continually enhance the member experience • Promote sales and help the business grow, a large part of which is by providing information and upholding a manner representative to Ox Fitness Lab
Company : Boom General Contractors
Country : Qatar
Description : 1. Answer telephone calls for the purpose of transferring calls, responding to inquiries and/or taking messages.
2. Greets individuals entering the office (e.g. visitors, clients, staff, etc.) for the purpose of responding to inquiries; and/or directing individuals to the appropriate department.
3. Performs general secretarial and clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
4. Receives a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.
5. Keeping the reception area tidy.
6. Assist the General Manager.
Requirements:
1. Female candidates only.
2. Native English Speaker only.
3. At least 2 years of experience in the same field.
4. Available immediately.
Required Office Assistant , For Office Billing And other Paper Work
And Able to Speak in english & must have Valid U.AE Driving License
Salary : 2000 Q per month
Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries. • Directs visitors by maintaining employee and department directories; • Managing office supplies stock and placing orders; • Contact with travel agency for flight ticket, book ticket for staff, verify the payment; • Proceeding the application and payment of expense originated from HR & Administration Dept including the telephone, rental, transportation fees, fees for express company, immigration related fees and so on; • Dealing with other things relating to HR & Administration and assigned by the head of Dep.and GM.
Company : Al Hattab Group of Companies
Country : Qatar
Description : SECRETARY EXECUTIVE:
Job Description:
vise versaMake travel arrangements for executiveHandle confidential documents ensuring they remain secureMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research and prepare presentations or reports as assignedRequirements
Proven experience as executive secretary or similar administrative roleProficient in MS OfficeIn depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industryFamiliarity with basic research methods and reporting techniquesExcellent organizational and time-management skillsOutstanding communication and negotiation abilitiesIntegrity and confidentialityDegree in business administration or relative fieldProficiency in both Arabic & English Language, Spoken & Written
Translation Coordinator Needed
Position Open: Translation Coordinator
Job Type: Permanent Placement
Job Purpose:
Managing translation and DTP projects related to Mexico on time and at high quality.
We are looking for someone who can do proof reading of English ⇔ Arabic Spanish documents: to do so,
Also, the position requires negotiation with oversea venders.
Communication and negotiation skills as well as English skill will be necessary.
Responsibility:
• Composing quotes
• Management of translation and DTP projects (Process planning, proof reading, delivery and so on)
• Vender management, assigning translators, involving negotiation with oversea companies,
(Occasionally) Assisting recruitment job
Country : qatar
Description : SENIOR ADMINISTRATION
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 10 years’ experience and above
FOR APPLICANT INSIDE QATAR
Company : Q-Advice
Country : Qatar
Description : Admin Assistant of any nationality and gender with basic skills such as Microsoft Word and Excel.
Salary: 2500QAR-3000QAR
Receptionist for our office
Age Should be less than 30
Minimum graduation should be there
Good command in English
Efficiency in email drafting
Managing incoming calls and directing to the concerned person
Candidate should be available to join immediately
Job Type: Full-time
Salary: 2,000.00 to 3,000.00 /month Qatari
Answer and screen phone calls • Types letter/emails to be sent to the concerned, as and when required. • Mobilizing/Arranging documents to be signed/approved • Manage electronic calendar and make appointments • Make travel arrangements and reservations • Schedule meetings, create presentations, coordinate group meetings and record the meetings • Act as liaison with other departments on specific assignments • Order and maintain office supplies and equipment • Carrying out any additional duties that the Management assigns within the scope of the Department
Skills
• Minimum 3 years of related experience, Hospitality environment a plus. • Computer literacy • Attention to detail • Team player • Diligence and integrity • Interpersonal skills • Organizational skills • Judgment and Presence • Organizational skills • Communication skills • Has own initiative and can work under pressure • Proficient in typing and good at spelling, punctuation and grammar • Good customer service and interpersonal skills • Ability to work independently • Adaptable and versatile
Education
Bachelor’s Degree in Office Management or similar
Company : samrya
Country : Qatar
Description : Executive Secretary (Locally in Qatar)
Job brief:
We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
Responsibility:
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
Requirements
• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organisational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field
• with at least 5 years experience with the same position
• can join immediately
• flexible and can adapt busy working environment
• Arabic Female
• Excellent in writing, reading and speaking English and Arabic
Salary will discuss during interview
Country : Qatar
Description : Frontdesk Receptionist
Job Description / Role:
The Position will be responsible for the following:
• Greeting clients and provide excellent customer service
• Booking clients Appointments using a software
• Collect Payment from customers for purchasing services & products.
• Learn about the services we offer.
Requirements:
• Must have years of experience in customer service.
• We are only looking for the best and you must be a top performer and you will be tested.
• Must be Fluent in English with excellent speaking and writing skills.
• Must be friendly, cheerful and give a service with a smile.
• Must be organized & efficient
• Must be able to multi task
Pay Package:
QR3500 + Free Transportation
Looking for an experienced Document ControllerJob Details * File documents in physical and digital records* Create templates for future use* Retrieve files as requested by employees and clients* Manage the flow of documentation within the organizationJob Requirements * With 7 years experience in Qatar in Construction industry* Excellent knowledge in MS Office* Depth knowledge on PCM Primavera Contract Manager * Having transferable visa with NOC
Description : DESIGNATION : ARABIC FEMALE ADMIN
SALARY: 3000-6000QAR
NO.OF PERSON REQUIRED: 1
LOCATION: DOHA, QATAR
Job Description:
• 3-5 Years of experience is the related field is must
• Qatar Experience is preferable
• Background should be in both admin and marketing field
• Arabic nationality is desired
• Only Female candidate