Qatar's largest employment website since 2004

• Posted on 06-12-2022

Administrative Assistant

Position Purpose


The ideal candidate will be experienced in handling a wide range of administrative support tasks. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and projects

Duties and Responsibilities Administration
General office management (answer all incoming office calls, stationary ordering, and contract follow-up, contacting suppliers for office requirements/repairs, fax/mail distribution, post office duties, ordering of supplies for meetings and office, maintenance of overall office environment).
General administrative activities supporting cross functional teams.
Support Axios UAE with travel and accommodation logistics, laptop management, visa documentation etc.
Event Management e.g. annual strategy meeting, book lunches, dinners and client entertainment.
Book, and set up meeting rooms to include tea, coffees and water.
Organize meeting room ensuring projector screens, white boards, markers are all included.
Support regional offices as required across MENA.
Local travel throughout Dubai as required
Additional duties as required.

Finance
Dealing with creditors, payment and reconciliation.
Experience in bookkeeping.
Management of cheque tracker.
Management of petty cash expenses and monthly petty cash book-keeping, working with Finance Manager.

• Posted on 06-12-2022

We are Looking for an experienced Office Administrator in Qatar.

Job Details:

Manages and order supplies for the yard within budget guidelines.
Carries out special projects and assignments as requested or assigned by manager including participating in special events, sales, etc.
Execute and maintain Payroll, Time Record Logs and Personnel Files.
Recognize and Maintain Confidential information of company and its employees, client companies and candidates. {{STRONG}}Job Requirements:{{ESTRONG}}
Good communication Skills.
Only Female can apply.
Minimum one year experience is required.
Degree/Diploma Holder.

• Posted on 06-12-2022

Description : -preparing accounts and tax returns.

-administering payrolls and controlling income and expenditure.

-auditing financial information

compiling and presenting reports, budgets, business plans, commentaries and financial statements.

analysing accounts and business plans.

providing tax planning services with reference to current legislation.

financial forecasting and risk analysis.

dealing with insolvency cases

negotiating the terms of business deals and moves with clients and associated organisations.

• Posted on 06-12-2022

Providence Group-------


Sales (Officer/Executive/Manager)
A leading Corporate Services company requires candidates for Sales.

Education: High School, College, University.

Experience: 1-5 years

Candidates: (M/F) candidates who are motivated, result and growth oriented, professional, presentable, with good management skills and have a desire to learn and to prove themselves are required for selling business formation, business renewal, secretarial services to B2B and B2C clients.

The candidate needs to be able to network and build clientele through various methods of sales including using online resources.

Visa status: Any candidate currently on work visa or family visa or visit/ tourist visa may apply. Women on husband visa and candidates not currently in the UAE should also apply.

• Posted on 07-12-2022

Required Office Assistant , For Office Billing And other Paper Work
And Able to Speak in english & must have Valid U.AE Driving License
Salary : 2000 Q per month

• Posted on 06-12-2022

RIVANO DESIGN
Category : Administration
Description : We are a reputed company in Qatar. Our business area in Furniture sale and also furnishing rooms villas etc as per customer choice and taste. Now, we are hiring a candidate for the post of admin-assistant. Mainly the candidate will have to work in MS Excel and MS Outlook.

• Posted on 07-12-2022

• Maintain all Customer Service related transmittal and submittal records. • Deliver timely Customer Service invoices to Customers. • Receive/Send all Customer Service communications From/To Client. • Ensure the proper documents are created and signed, data is accurate, documents are stored and backed up and any retention policies are followed. • Organize and archive Customer Service related documents. • Check all incoming drawings and documents i.e. document number, discipline, revision, etc. before receiving and preparing for internal distribution. • Generate report on a regular basis of all processed and distributed documents and those scheduled for issuance and send it to all department managers or action persons for comments and updating purposes. • Prepare outgoing transmittals for all reviewed /approved document and drawing submittals and send them to concerned or originating companies and update log. • Maintain an adequate and efficient filing...

• Posted on 07-12-2022

Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.

• Posted on 07-12-2022

Qatar Airways-------


In this role, your responsibilities will be as stated below :
Providing administration support for the smooth functioning on a daily basis, for the team.
Handling of confidential and sensitive issues involving continual inter-departmental relations.
Represents the team through correspondence, telephone and personal contact.
Document Controlling and data entry
Perform advanced, diversified, and confidential administrative and secretarial support.
Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.
Perform administrative tasks based on set procedures, establish and maintain filing systems, categorize and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.

About You:

Essential:
Relevant Vocational, Tertiary or Trade qualification.
Excellent written and verbal communication skills in Arabic is mandatory.
Minimum 3 years relevant experience.
Database administration experience.
Self-motivated and highly organised.
Strong interpersonal and team working skills.
Excellent computer skills, including Microsoft Word, Excel and PowerPoint.

• Posted on 06-12-2022

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.  Responsibilities:  • Greet and welcome guests as soon as they arrive at the office • Direct visitors to the appropriate person and office • Answer, screen and forward incoming phone calls • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) • Provide basic and accurate information in-person and via phone/email • Receive, sort and distribute daily mail/deliveries • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) • Order front office supplies and keep inventory of stock • Update calendars and schedule meetings • Arrange travel and accommodations, and prepare vouchers • Keep updated records of office expenses and costs • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.   Requirements:  • Proven work experience as a Receptionist, Front Office Representative or similar role • Proficiency in Microsoft Office Suite • Hands-on experience with office equipment (e.g. fax machines and printers) • Professional attitude and appearance • Solid written and verbal communication skills • Ability to be resourceful and proactive when issues arise • Excellent organizational skills • Multitasking and time-management skills, with the ability to prioritize tasks and • Customer service attitude.  Interested and Qualified persons are required to forward their CV/Resume for review and immediate application processing.

• Posted on 07-12-2022

EMS QATAR------

female Reception plus Admin assistant required on company visa with NOC
Candidates under Husband/father sponsorship or vist and business visa need not apply
send cv

• Posted on 21-11-2023

University of Doha



Duties & Responsibilities: This position requires a proactive and organized individual who can provide administrative and office support to the overall team to facilitate day-to-day operations smoothly and efficiently. The successful candidate will understand and adhere to the Values, Mission and Vision of UDST and provide administrative and secretarial support. The successful candidate will serve as a primary point of direct administrative contact and liaison with other offices, individuals, external institutions and agencies on a range of issues; utilize knowledge and understanding of underlying operational issues to assist in administrative problem solving. The successful candidate will provide support for associated activities that includes managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative problems/inquiries as appropriate. The incumbent will organize and facilitate meetings, conferences, and special events as requested; schedule and coordinate date and time, venue, attendance, agenda and facilities, take minutes/notes and provide administrative support along with follow-up on matters arising from meetings. The successful candidate will establish and maintain files/records for the Office; gather, enter, and/or update data to maintain records, files and database, as appropriate in addition to being responsible for the administration, security, confidentiality, and retention of office files. The successful candidate will create, compose, and edit technical and/or administrative correspondence and documentation; prepare a variety of technical, statistical, financial and narrative report, letter, memo, and other written correspondence and screen/evaluate incoming and outgoing correspondence and prepare response as appropriate. The incumbent will serve as front desk receptionist/admin assistant during meal breaks, rest periods, and at other times when needed. The successful candidate will assist in the coordination, control, and completion of special projects; prepare presentations, assist other administrative assistants and perform assigned tasks specific to the respective Business Unit. The successful candidate will serve as an integral component in staff, faculty and student activities as directed by the line manager.

• Posted on 06-12-2022

Mamalola----
We are looking for an Executive Secretary to report to the General Manager of the Company. The candidate must be a graduate having at least 3 Years relevant experience. The candidate must possess excellent communication skills, be outstanding at MS Office Package and ready able to execute the following tasks: --

Provides administrative support to the General Manager: -

Answers and screens phone calls and manages the General Manager’s mail.
Schedules and coordinates appointments, meetings and events, including registrations as necessary.
Transcribes drafts, proofreads and revises correspondence, memos, flyers, agendas, minutes, resolutions and policies.

• Posted on 06-12-2022

The Administrative Assistant serves as assistant to the Dean of Northwestern University in Qatar, performing duties such as preparing correspondence, providing general office support, and providing telephone and reception area services supporting NU-Q. The position schedules meetings and coordinates travel arrangements with the Qatar Support Office in Evanston. The Assistant reconciles financial accounts for the academic programs and performs financial book-keeping responsibilities as necessary. The position performs a variety of functions that require developing a thorough working knowledge of NU and NU-Q policies and procedures. Provides general office support to other program faculty as necessary.

Specific Responsibilities:

Assisting in general correspondence and mail
Assisting the Dean with travel arrangements, including providing assistance in paperwork for reimbursements
Copying, filing faxing, answering phones, and scheduling meetings
Serving as the initial contact for the Dean by responding to faculty, staff and visitors
Directing guests and providing information about NU-Q’s academic programs
Managing the Dean’s calendar and schedule
Assisting in the planning and coordination of special academic events, including visiting lectures, faculty events, etc
Other duties as assigned
Minimum Qualifications:

Bachelor’s degree or equivalent combination of training and experience
4 years work experience in an administrative setting
Interest in higher education
Extensive knowledge of city of Doha, and US and Qatari culture
Strong computer skills, especially with word processing and spreadsheets
Excellent verbal and written communication skills in English
Minimum Competencies: (Skills, knowledge, and abilities.)

Demonstrated adaptability, dependability and efficiency, confidentiality

• Posted on 07-12-2022

Company : LOTUS TRADING AND CONTRACTING CO. WLL

Country : QATAR

Description : We are currently in need of 01 OFFICE RECEPTIONIST. Applicants must be a resident of Doha and with transferable work visa.



Interested parties may send their applications 

• Posted on 07-12-2022

As a Receptionist, you will be a key member of our facilities management team. You will be the face of the office for all visitors. It is a fast-paced role for an individual like yourself with great communication and organization skills. The opportunity You will be responsible for meeting and greeting both external and internal visitors to the office in addition to handling all incoming calls with courtesy and professionalism in accordance with the Reception and Switchboard Guidelines Manual. As part of your role, you will also handle all meeting room bookings and reservations efficiently and promptly. Your key responsibilities Attend to visitors in a professional manner and deal with inquiries on the phone and face to face. Supply information regarding the organization to clients and customers. Skills and attributes for success • Appropriate business attire and professional image/appearance; well groomed, neatly done hair and make-up

• Posted on 07-12-2022

Company : Al Hattab Group of Companies
Country : Qatar
Description : SECRETARY EXECUTIVE:
Job Description:
vise versaMake travel arrangements for executiveHandle confidential documents ensuring they remain secureMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research and prepare presentations or reports as assignedRequirements
Proven experience as executive secretary or similar administrative roleProficient in MS OfficeIn depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industryFamiliarity with basic research methods and reporting techniquesExcellent organizational and time-management skillsOutstanding communication and negotiation abilitiesIntegrity and confidentialityDegree in business administration or relative fieldProficiency in both Arabic & English Language, Spoken & Written

• Posted on 07-12-2022

Kings College



Country : Qatar

Description : A global Education Company is hiring a well-organised bookkeeper/Executive Assistant to support the CEO. The ideal candidate will have solid bookkeeping experience and exposure to Quick Books would be useful. When not involved with accounting the applicant would be expected to take on Executive PA responsibilities for the CEO and other senior management. Part time and flexible working are possible for the right candidate. The successful candidate will have the following:



• Bookkeeping experience

• Excellent It skills, particularly with MS Office

• Good communication skills

• Well organized

• Able to think and work independently

• Good English language skills

• Arabic language skills (not essential)

• Posted on 06-12-2022

Description : DESIGNATION : ARABIC FEMALE ADMIN
SALARY: 3000-6000QAR
NO.OF PERSON REQUIRED: 1
LOCATION: DOHA, QATAR


Job Description:
• 3-5 Years of experience is the related field is must
• Qatar Experience is preferable
• Background should be in both admin and marketing field
• Arabic nationality is desired
• Only Female candidate

• Posted on 06-12-2022

Answer and screen phone calls • Types letter/emails to be sent to the concerned, as and when required. • Mobilizing/Arranging documents to be signed/approved • Manage electronic calendar and make appointments • Make travel arrangements and reservations • Schedule meetings, create presentations, coordinate group meetings and record the meetings • Act as liaison with other departments on specific assignments • Order and maintain office supplies and equipment • Carrying out any additional duties that the Management assigns within the scope of the Department
Skills
• Minimum 3 years of related experience, Hospitality environment a plus. • Computer literacy • Attention to detail • Team player • Diligence and integrity • Interpersonal skills • Organizational skills • Judgment and Presence • Organizational skills • Communication skills • Has own initiative and can work under pressure • Proficient in typing and good at spelling, punctuation and grammar • Good customer service and interpersonal skills • Ability to work independently • Adaptable and versatile
Education
Bachelor’s Degree in Office Management or similar

• Posted on 07-12-2022

Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries. • Directs visitors by maintaining employee and department directories; • Managing office supplies stock and placing orders; • Contact with travel agency for flight ticket, book ticket for staff, verify the payment; • Proceeding the application and payment of expense originated from HR & Administration Dept including the telephone, rental, transportation fees, fees for express company, immigration related fees and so on; • Dealing with other things relating to HR & Administration and assigned by the head of Dep.and GM.

• Posted on 06-12-2022

 Brain Education Middle East



Diploma in Business Administration, Accounting, Public Relations, Marketing or related field.



Experience



2 Years’ experience in a similar role.



Responsibilities



Maintain executive’s agenda and assist in planning appointments, meetings, training and events, etc. * Attend meetings and produce minutes * Receive and screen calls and messages and redirect them * Handle and prioritize all outgoing or incoming correspondence * Make events and travel arrangements for executives * Manage data including the archive, database, media library and other documents * Communicate with clients and arrange for executive visits * Update and maintain the online store as well as handling the stock store

Skills



Communication (written, oral, visual, typed, recorded audio or video) * Language bilingual English & Arabic (read, write & speak) * Secretarial * Social Media (additional value) * Task Management * Time Management * Office Management

Willingness



Willing to keep updated on the business of the organization and the industry. * Willing to wear different hats based on the situations. * Willing to be part of success (instead of spectator). * Willing to handle various streams of operation / business models simultaneously. * Willing to adopt with the technological advancements

Learning



Quick learner on the operation of the organization and the related challenges. * Quick learner of the vision of the founder / director of the organization. * Quick adopter to the leadership style of the director. * Quick adopter to the spirit & culture of the organization.

Attitude



Self-initiator * Taking ownership of any given tasks. * Commitment to close the tasks in time with necessary coordination & follow-ups. * Alert the director in time on any possible failure / issues of set objectives. * Respect the hierarchy while focusing on the timely completion of tasks * Attention to details * Work under pressure * Remote and office working * Timely briefs to the director * Team player among multi culture * Comfortability in working with online & offline modes * Holding Qatar Driving License

Important Conditions



You must reside in Qatar to be eligible to apply for this position. You must be fluent in both English and Arabic

• Posted on 07-12-2022

Description : DESIGNATION : ARABIC FEMALE SECRETARY
SALARY: NEGOTIABLE
NO.OF PERSON REQUIRED: 1
LOCATION: DOHA, QATAR

we are currently looking for a Arabic Female Secretary to cover all secretary works in Qatar and Make sure operations run smoothly and efficiently. This job is based in Qatar for Middle East Region.

• Bachelor Degree
• Arabic Nationalities are desired.
• 2-5 years of experience as a secretary, preferable within Qatar/GCC
• Fluency in English & Arabic is mandatory
• Female Candidates are desired
• Excellent communication skills and presentation skills.
• Solid command of MS Office Suite and related software.
• Local Hires only

Interested candidates send the resume

• Posted on 06-12-2022

Documentum Expert for our Qatar operations with the following skill set and terms and conditions:

Skill set required:

Should have experience in Documentum Expert.

Experience in 4 Years.


Terms and conditions:

Joining time frame: 2 weeks (maximum 1 month).

• Posted on 07-12-2022

Company : International Organization for Migration

Country : Qatar

Description : Position Title: Executive Assistant



Duty Station: Qatar



Classification: Ungraded

Estimated Start Date: As soon as possible





Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.



IOM is Committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.



Context:



Under the overall supervision of the Chief of Mission (CoM), the incumbent will perform the following functions as Executive Assistant to the (CoM).



Core Functions / Responsibilities:



1. Coordinate the Chief of Mission’s appointments, maintain up to date agenda, arrange for meetings within and outside the organization, receive visitors, place and screen telephone calls and answer queries with discretion.

2. Maintain protocol procedures and updated database of contacts of government officials, members of diplomatic entities, UN agencies and other partners.

3. Assist in the translation of official documents addressed to the CoM from Arabic into English and vice versa.

4. Handle the logistics of travel duties of the CoM, including Travel Authorization preparation, security clearance request, visa application, hotel reservation, daily subsistence allowance calculation, medical clearance and expense claim preparation, and make the necessary arrangements in coordination with the mission's travel unit and other relevant units.

5. Receive and manage daily incoming correspondence, mails, and all documentation addressed to CoM; read and analyse the content to determine their significance and inform the CoM accordingly.

6. Organize, coordinate and liaise with IOM Headquarters, Regional Office and partners as appropriate on the CoM’s travels (within and outside of duty station) and ensure that the CoM has all necessary documents and information for each event.

7. Prepare and edit business documents, correspondence and directives, on behalf of CoM for signature and follow-up when required.

8. Screen documents presented to CoM for signature to check the relevant signatures and supporting documents are present.

9. Take minutes of meetings. Follow-up on the implementation of the decisions of CoM and ensure all administrative requirements have been fulfilled and coordinated, as necessary.

10. Handle the logistics preparation and implementation of all workshops, seminars and receptions. Assist in the organization of other events as well as preparation of the estimated cost of each event to be included in the budget and funding requests.

11. Arrange and set up all conference calls.

12. Keep up-to-date on documents/reports/guidelines that have a bearing matters related to programme, ensuring compliance with IOM and Donor policies and procedures;

13. Perform any other related task as may be assigned.

Required Qualifications and Experience



Education



*University degree in Business Administration or related field with five years of experience in general administrative tasks.



Experience



*Experience in drafting and preparing clear and concise correspondences.



*Experience in liaising with governmental authorities, other national/international institutions, Non-Governmental Organization, donors, UN agencies, and other developmental partners and civil society actors.

*Experience with project planning and monitoring is an advantage

*Experience working in the United Nations system is an advantage.

*High level of computer literacy (MS Office Word, Excel and Outlook) in particular experience in computerized accounting systems including SAP application.



Languages



*Fluency in English and Arabic is required.

• Posted on 07-12-2022

New job is posted by the employer Pearl Homes Real Estate--------
Category : Property/Real Estate
Description : We are looking for indoor Office assistant with the following Typical responsibilities of the job include: 1- answering calls, taking messages and handling correspondence 2- maintaining diaries and arranging appointments 3- typing, preparing and collating reports 4- filing 5- managing databases 6- prioritising workloads 7- liaising with relevant organisations and clients 8- coordinating mail-shots and similar publicity tasks It Must be: 1- NOC Required (Not business Visa) 2- English Fluent 3- Able to work on both Apple & Windows 4- MS Office Excellent 5- Strong personality that handle deals with client 6- Filing 7- Able to work under pressure CV

• Posted on 07-12-2022

The main objective at OxFitness Lab is to personalise the journey of our members through the most innovative training concepts, that will support our members in realising their goals and enhancing their lifestyle. “It’s not a fad, it’s not a phase, it’s a positive lifestyle experience” Responsibilities: • Welcome and induct clients to Ox Fitness Lab • Responsible for handling phone and email communications with clients • Maintain and update client records • Provide reports as requested by management • Work on tasks as allocated by your supervisor, adhering to due dates of deliverable items • Induct new staff to uses of customer management system and administration duties • Assist with assessment and performance reviews of subordinate staff • Maintain cleanliness, tidiness and stock levels within the reception area • Promote continuous improvement in practice and help to generate innovative ideas within the Reception department • Attend to clients with a high level of customer service befitting a five-star facility • Refer clients to the appropriate team member for guidance outside of your scope • Work in collaboration with all members of Ox Fitness Lab team to continually enhance the member experience • Promote sales and help the business grow, a large part of which is by providing information and upholding a manner representative to Ox Fitness Lab

• Posted on 06-12-2022

Operations Executive for our Qatar operations with the following skill set:

Skill Set required:

• Should be able to handle general administration, accounts, PRO activities and employee coordination etc.
• Prior experience in Staffing Service / Professional Service industry would be an added advantage
• Candidate must have good oral and written communication skills

• Posted on 01-05-2023

Company : Al Agha Trading Centre

Country : Qatar

Description : • Administrative Assistant responsibilities include office management, preparing reports and maintaining a filing system. The candidate should have background in logistics, with excellent oral and written communication skills both in Arabic and English and knowledgeable in MS Office (Word, Excel, Outlook, etc.)

• Interested candidate can apply with their updated CV 

• Salary and other details to be discussed upon interview 

• Posted on 08-02-2024