Operations Executive for our Qatar operations with the following skill set:
Skill Set required:
• Should be able to handle general administration, accounts, PRO activities and employee coordination etc.
• Prior experience in Staffing Service / Professional Service industry would be an added advantage
• Candidate must have good oral and written communication skills
We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.  Responsibilities:  • Greet and welcome guests as soon as they arrive at the office • Direct visitors to the appropriate person and office • Answer, screen and forward incoming phone calls • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) • Provide basic and accurate information in-person and via phone/email • Receive, sort and distribute daily mail/deliveries • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) • Order front office supplies and keep inventory of stock • Update calendars and schedule meetings • Arrange travel and accommodations, and prepare vouchers • Keep updated records of office expenses and costs • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.   Requirements:  • Proven work experience as a Receptionist, Front Office Representative or similar role • Proficiency in Microsoft Office Suite • Hands-on experience with office equipment (e.g. fax machines and printers) • Professional attitude and appearance • Solid written and verbal communication skills • Ability to be resourceful and proactive when issues arise • Excellent organizational skills • Multitasking and time-management skills, with the ability to prioritize tasks and • Customer service attitude.  Interested and Qualified persons are required to forward their CV/Resume for review and immediate application processing.
Company : Q-Advice
Country : Qatar
Description : Admin Assistant of any nationality and gender with basic skills such as Microsoft Word and Excel.
Salary: 2500QAR-3000QAR
FEMALE PRO AND ADMINISTRATIVE OFFICE WHO CAN SPEAK AND WRITE ENGLISH
Schedule staffs visa, medicals with relevant departments.
Collect all appropriate documentation necessary for visa and permits required to be processed.
Organize visas for holiday and business related travel for managers as required.
Ensure all visa, medical and labour permits are up to date and arrange timely renewal. Also, support submissions for registration for relevant departments.
Your responsibilities include providing admin and transportation support when needed.
Arrange and process workers’ documents working on site.
Description : Responsible for all administrative activities including coordinating all internal and external communications. Prepare reports, letters and correspondences internal and external. Coordinate correspondence between different departments. Maintaining client and contact lists on relevant databases. Coordinate reports / schedules of top management employees. Document and archiving control and organization. Set up and maintain paper and electronic filing system for records, correspondences and other material.
Administration
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 5 years’ experience and above
Update company staff directory
Order office supplies for all locations
Answer phone calls to assist with any inquiries. E.g. wolf connect, showing confirmations etc.
Assist branches and head office with troubleshooting any operational issues and coordinate with trades for repairs or installation.
Assist Branch Administrator’s troubleshoot issues with Wolf Connect
Work with suppliers in negotiating appropriate prices for office supplies
Send out corporate communications via Constant Contact to all agents and/or staff and add to wolf connect if needed
Country : Qatar
Description : Urgent Hiring!
Female Sales Coordinator cum Secretary
*Should have previously work as an admin / secretary.
* Can PROPERLY draft business correspondence without supervision from the Managers.
* Should be very fluent in English and able to communicate well with Clients through e-mails / calls.
* With pleasing personality.
Notes:
* Salary minimum 3.5k-4.5k if she will be a very competent candidate.
* office location : barwa commercial avenue
* CVs that we received who do not possess the above requirement will surely be ignored.
Send your CVs at mepjobhunt@gmail.com
Send your CVs at mepjobhunt@gmail.com
REPORTS TO: Managing Director / Any other nominated personnel
"GENERAL RESPONSIBILITIES:
"1) Aware of the Integrated Management System.
2) Understand the importance of conformance to the QHSE Policy and procedures and to the requirements of Integrated management system.
3) Aware of the Customer Requirements (where relevant)
4) Potential or actual Consequences of their work activities and deviation from specified Operating Procedures.
5) Current Objectives and Targets in this area and what is the current status."
"RESPONSIBILITIES:
SPECIFIC:
" "1) Coordinating the sales team by managing schedules, filing important documents and ‎communicating relevant information.‎
2) Ensuring the adequacy of sales-related tracking Logs for inquires, quotation and ‎Purchase orders
3) Responding to complaints from customers and give after-sales support when ‎requested
4) Monitor the team’s progress, identify shortcomings and propose improvements.‎
5) Liaise with management on business forecasts based on leads information.‎
6)Research, select and maintain tender portals‎
7)Assist in the preparation and organizing of promotional material or events
8 Maintain organized sales records and report month-end goal setting to the senior ‎management team
9) Support senior management by completing orders and keeping customers informed of ‎delays and delivery dates‎
10) Attend essential sales training meetings and develop an understanding of all the ‎company's services and products
11) Contribute to overall customer satisfaction by promptly answering emails and handling ‎orders by phone
12) To work in accordance with the requirements of Company's Health and Safety Policy, and ‎‎carry out other duties as may be required from time to time"
Brain Education Middle East
Diploma in Business Administration, Accounting, Public Relations, Marketing or related field.
Experience
2 Years’ experience in a similar role.
Responsibilities
Maintain executive’s agenda and assist in planning appointments, meetings, training and events, etc. * Attend meetings and produce minutes * Receive and screen calls and messages and redirect them * Handle and prioritize all outgoing or incoming correspondence * Make events and travel arrangements for executives * Manage data including the archive, database, media library and other documents * Communicate with clients and arrange for executive visits * Update and maintain the online store as well as handling the stock store
Skills
Communication (written, oral, visual, typed, recorded audio or video) * Language bilingual English & Arabic (read, write & speak) * Secretarial * Social Media (additional value) * Task Management * Time Management * Office Management
Willingness
Willing to keep updated on the business of the organization and the industry. * Willing to wear different hats based on the situations. * Willing to be part of success (instead of spectator). * Willing to handle various streams of operation / business models simultaneously. * Willing to adopt with the technological advancements
Learning
Quick learner on the operation of the organization and the related challenges. * Quick learner of the vision of the founder / director of the organization. * Quick adopter to the leadership style of the director. * Quick adopter to the spirit & culture of the organization.
Attitude
Self-initiator * Taking ownership of any given tasks. * Commitment to close the tasks in time with necessary coordination & follow-ups. * Alert the director in time on any possible failure / issues of set objectives. * Respect the hierarchy while focusing on the timely completion of tasks * Attention to details * Work under pressure * Remote and office working * Timely briefs to the director * Team player among multi culture * Comfortability in working with online & offline modes * Holding Qatar Driving License
Important Conditions
You must reside in Qatar to be eligible to apply for this position. You must be fluent in both English and Arabic
The main objective at OxFitness Lab is to personalise the journey of our members through the most innovative training concepts, that will support our members in realising their goals and enhancing their lifestyle. “It’s not a fad, it’s not a phase, it’s a positive lifestyle experience†Responsibilities: • Welcome and induct clients to Ox Fitness Lab • Responsible for handling phone and email communications with clients • Maintain and update client records • Provide reports as requested by management • Work on tasks as allocated by your supervisor, adhering to due dates of deliverable items • Induct new staff to uses of customer management system and administration duties • Assist with assessment and performance reviews of subordinate staff • Maintain cleanliness, tidiness and stock levels within the reception area • Promote continuous improvement in practice and help to generate innovative ideas within the Reception department • Attend to clients with a high level of customer service befitting a five-star facility • Refer clients to the appropriate team member for guidance outside of your scope • Work in collaboration with all members of Ox Fitness Lab team to continually enhance the member experience • Promote sales and help the business grow, a large part of which is by providing information and upholding a manner representative to Ox Fitness Lab
Welcome, greet and assist visitors.
Manage telephone calls, (answer, screen, transfer) in a professional manner, ensuring effective communication.
Manage incoming and outgoing correspondence (emails, fax, invoice, circulars, QPOST, DHL, etc).
Handle inquires, offer's requests, DocSys, appointments and other related information.
Book and organize travel, hotel and transportation arrangements.
Assist in events organisation.
Maintain soft and hardcopy filing system.
Prepare and manage distribution of site reports for Formwork Instructors.
Assist the Managing Director with administration of diaries, meetings/appointments, minutes of meetings, reports, presentations, filing and other required tasks.
Conduct searches using Internet.
Manage reception area assuring neat and clean conditions at all time.
Perform related duties to support other departments. Anforderungen
Superior Education.
Previous experience as receptionist, personal assistant and customer service.
Proficient Arabic and English.
Proficient with MS Office.
Procurement tasks experience would be an advantage.
Company : Al Yamama Plastic Factory
Country : Qatar
Description : We are looking to hire a female for a Secretary Position
This position will also include admisinistrative tasks.
(Job roles can be discussed in details during the interview)
Job requirements:
- Nationality: Philippines
- Gender: Female
- Has N.O.C. if currently changing jobs, can get Min. of Lab. Working license if "Family" visa
- Very good command of English: Written and Spoken
- Interview will be conducted along with a written skills-questionaire
- 3 to 5 years experience minimum
- Transportation provided by company
- Package does not provide accommodation
- Salary negotiable depending on the result of the interview
Country : Qatar
Description : Frontdesk Receptionist
Job Description / Role:
The Position will be responsible for the following:
• Greeting clients and provide excellent customer service
• Booking clients Appointments using a software
• Collect Payment from customers for purchasing services & products.
• Learn about the services we offer.
Requirements:
• Must have years of experience in customer service.
• We are only looking for the best and you must be a top performer and you will be tested.
• Must be Fluent in English with excellent speaking and writing skills.
• Must be friendly, cheerful and give a service with a smile.
• Must be organized & efficient
• Must be able to multi task
Pay Package:
QR3500 + Free Transportation
Qatar Airways-------
In this role, your responsibilities will be as stated below :
Providing administration support for the smooth functioning on a daily basis, for the team.
Handling of confidential and sensitive issues involving continual inter-departmental relations.
Represents the team through correspondence, telephone and personal contact.
Document Controlling and data entry
Perform advanced, diversified, and confidential administrative and secretarial support.
Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.
Perform administrative tasks based on set procedures, establish and maintain filing systems, categorize and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.
About You:
Essential:
Relevant Vocational, Tertiary or Trade qualification.
Excellent written and verbal communication skills in Arabic is mandatory.
Minimum 3 years relevant experience.
Database administration experience.
Self-motivated and highly organised.
Strong interpersonal and team working skills.
Excellent computer skills, including Microsoft Word, Excel and PowerPoint.
Country : Qatar
Description : Looking for Executive Secretary for a Manpower supply company with 3 years relevant experience
Job Responsibilities
1. Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
2. Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.
3. Communicates directly and on behalf of the CEO with donors, foundation staff, and others on matters related to programmatic initiatives as directed.
4. Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication.
Company : Gulfcrafts Co. WLL
Country : Qatar
Description : We are currently looking for HR and Admin assistant to join our Amazing team.
Must have NOC or Transferrable visa.
Must be Locally available here in Qatar.
Must have at least 3 years experience as HR and Admin.
Can join Immediately.
Dolphin Qatar------
SENIOR ADMINISTRATION
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 10 years’ experience and above
FOR APPLICANT INSIDE QATAR
The Administrative Assistant serves as assistant to the Dean of Northwestern University in Qatar, performing duties such as preparing correspondence, providing general office support, and providing telephone and reception area services supporting NU-Q. The position schedules meetings and coordinates travel arrangements with the Qatar Support Office in Evanston. The Assistant reconciles financial accounts for the academic programs and performs financial book-keeping responsibilities as necessary. The position performs a variety of functions that require developing a thorough working knowledge of NU and NU-Q policies and procedures. Provides general office support to other program faculty as necessary.
Specific Responsibilities:
Assisting in general correspondence and mail
Assisting the Dean with travel arrangements, including providing assistance in paperwork for reimbursements
Copying, filing faxing, answering phones, and scheduling meetings
Serving as the initial contact for the Dean by responding to faculty, staff and visitors
Directing guests and providing information about NU-Q’s academic programs
Managing the Dean’s calendar and schedule
Assisting in the planning and coordination of special academic events, including visiting lectures, faculty events, etc
Other duties as assigned
Minimum Qualifications:
Bachelor’s degree or equivalent combination of training and experience
4 years work experience in an administrative setting
Interest in higher education
Extensive knowledge of city of Doha, and US and Qatari culture
Strong computer skills, especially with word processing and spreadsheets
Excellent verbal and written communication skills in English
Minimum Competencies: (Skills, knowledge, and abilities.)
Demonstrated adaptability, dependability and efficiency, confidentiality
Data Entry Operator / Data Encoder
Required skills:
- Minimum three years experience in a similar position;
- Sound knowledge in MS Office and ERP systems;
- Effective communication skills (written and verbal) with all levels in the organization;
- Fluent in oral and written English;
- Technical knowledge will be an advantage.
Conditions:
48 hours per week;
6 days per week;
Location Doha
Competitive salary and overtime pay;
Company : Boom General Contractors
Country : Qatar
Description : 1. Answer telephone calls for the purpose of transferring calls, responding to inquiries and/or taking messages.
2. Greets individuals entering the office (e.g. visitors, clients, staff, etc.) for the purpose of responding to inquiries; and/or directing individuals to the appropriate department.
3. Performs general secretarial and clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
4. Receives a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.
5. Keeping the reception area tidy.
6. Assist the General Manager.
Requirements:
1. Female candidates only.
2. Native English Speaker only.
3. At least 2 years of experience in the same field.
4. Available immediately.
escription : SECRETARY
We are looking for Young and Energetic FEMALE to work as Secretary
Responsibilities: TICKETING, HOTEL BOOKING. Other Admin and Secretariat functions as and when needed.
Salary + Company Accommodation + Transportation and standard benefits as per Labor Law.
Please send CV's and recent Photo to
FOR APPLICANT INSIDE QATAR
Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries. • Directs visitors by maintaining employee and department directories; • Managing office supplies stock and placing orders; • Contact with travel agency for flight ticket, book ticket for staff, verify the payment; • Proceeding the application and payment of expense originated from HR & Administration Dept including the telephone, rental, transportation fees, fees for express company, immigration related fees and so on; • Dealing with other things relating to HR & Administration and assigned by the head of Dep.and GM.
Dolphinqatar-----
Category : Administration
Description : Bachelor Degree or Diploma, with Minimum 5 years’ Experience in Typing Bilingual, (English & Arabic), Fluency in written and spoken English and Arabic are a must. Please send your CV to
Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.
Company : MBK Group
Country : Qatar
Description :
A private secretary is required for accompanying a manager with the following conditions:
â— Good appearance representative.
â— Wide knowledge of technology and programs.
â— Fluent English language is a mandatory.
â— Good knowledge of internet.
â— Eastern Europe nationality is required.
Data Entry Operator
A well-established IT Company is looking for large numbers of smart, talented commerce graduate with excellent communication skills for very prestigious client in Qatar.
Required Skills
• Education- Commerce background
• Experience- 3+ years
• Good typing speed with high accuracy.
• Proficient in MS Office.
• Good command on oral and written English.
• Finance or account experience will be an added advantage
Maintain existing financial systems including petty cash, expenses, mileage claims, income & expenditure records, process all payments through Cashflow and monthly bank reconciliation.
Work with the Development Manager to improve existing systems to reflect Biggerstaff team.
Log and submit all claims to appropriate funding body (multiple funders) and maintain all relevant paperwork in good order
Provide Management Committee with a full monthly financial report
Assist in the preparation of annual accounts
Assist with project financial related work as required
OFFICE MANAGEMENT
Overall day to day office management
Organise, maintain and tidy the office area and equipment
Be proactive in finding more efficient ways of working through the use of new tools or procedures
Ensure knowledge of staff movements in and out of project maintaining a diary system for all staff either manually or electronically
General administrative support including preparing letters and documents, receive and sort mail and deliveries, schedule appointments
Organise meetings for the staff team and also the Management Committee
Help to support occasional project volunteers
Ensure data is backed up
Assist with project related administrative work as required
Personal Assistant
Job Location : Qatar
Good salary and benefits will be offered
Job Description and Responsibilities :
Organizing meetings and managing databases
Booking transport and accommodation for the CEO
Organising company events or conferences
Dealing with correspondence, complaints and queries
Preparing letters, presentations and reports
Supervising and monitoring the work of administrative staff
Managing office budgets
Liaising with staff, suppliers and clients
Implementing and maintaining procedures/office administrative systems
Delegating tasks to junior employees
Organising induction programmes for new employees
Ensuring that health and safety policies are up to date
Using a range of software packages
Attending meetings with senior management in the absence of the CEO
Assisting the organization s by arranging interviews and so on
Prepare daily report of all updates in the company and the showroom
Maintaining diaries of CEO meeting and arranging appointments.
Company : International Organization for Migration
Country : Qatar
Description : Position Title: Executive Assistant
Duty Station: Qatar
Classification: Ungraded
Estimated Start Date: As soon as possible
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is Committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Chief of Mission (CoM), the incumbent will perform the following functions as Executive Assistant to the (CoM).
Core Functions / Responsibilities:
1. Coordinate the Chief of Mission’s appointments, maintain up to date agenda, arrange for meetings within and outside the organization, receive visitors, place and screen telephone calls and answer queries with discretion.
2. Maintain protocol procedures and updated database of contacts of government officials, members of diplomatic entities, UN agencies and other partners.
3. Assist in the translation of official documents addressed to the CoM from Arabic into English and vice versa.
4. Handle the logistics of travel duties of the CoM, including Travel Authorization preparation, security clearance request, visa application, hotel reservation, daily subsistence allowance calculation, medical clearance and expense claim preparation, and make the necessary arrangements in coordination with the mission's travel unit and other relevant units.
5. Receive and manage daily incoming correspondence, mails, and all documentation addressed to CoM; read and analyse the content to determine their significance and inform the CoM accordingly.
6. Organize, coordinate and liaise with IOM Headquarters, Regional Office and partners as appropriate on the CoM’s travels (within and outside of duty station) and ensure that the CoM has all necessary documents and information for each event.
7. Prepare and edit business documents, correspondence and directives, on behalf of CoM for signature and follow-up when required.
8. Screen documents presented to CoM for signature to check the relevant signatures and supporting documents are present.
9. Take minutes of meetings. Follow-up on the implementation of the decisions of CoM and ensure all administrative requirements have been fulfilled and coordinated, as necessary.
10. Handle the logistics preparation and implementation of all workshops, seminars and receptions. Assist in the organization of other events as well as preparation of the estimated cost of each event to be included in the budget and funding requests.
11. Arrange and set up all conference calls.
12. Keep up-to-date on documents/reports/guidelines that have a bearing matters related to programme, ensuring compliance with IOM and Donor policies and procedures;
13. Perform any other related task as may be assigned.
Required Qualifications and Experience
Education
*University degree in Business Administration or related field with five years of experience in general administrative tasks.
Experience
*Experience in drafting and preparing clear and concise correspondences.
*Experience in liaising with governmental authorities, other national/international institutions, Non-Governmental Organization, donors, UN agencies, and other developmental partners and civil society actors.
*Experience with project planning and monitoring is an advantage
*Experience working in the United Nations system is an advantage.
*High level of computer literacy (MS Office Word, Excel and Outlook) in particular experience in computerized accounting systems including SAP application.
Languages
*Fluency in English and Arabic is required.
AL MANA------
Objectives:
• The incumbent is responsible for screening incoming calls to the offices and forwarding to the relevant Departments. He/She will also manage meeting rooms and booking and any other special requests of management.
Main responsibilities:
• Work with relevant Departments to assist in attaining corporate rates and discounts for company employees as and when required
• Aid in reduction of costs within the office, through maintaining, and when possible, reducing costs related to generic office supplies
• Welcome visitors by greeting them in person or via telephone answering in a professional manner and referring queries to the relevant Department when required
• Maintain safe and clean reception area complying with any procedures, rules and regulations put in place to create positive visual aesthetics for visitors
• Maintain continuity among work teams by documentation and communication of actions, needs and any irregularities
• Transmit information or documents to customers using computer, mail or fax systems when required on behalf of department managers
• File and maintain records for business continuity purposes as well as added security
• Ensure all Company resources such as meeting rooms have relevant reservation bookings to ensure effective tracking of usage
• Provide information about establishment such as location of departments or offices, employees within the organization, as well as services provided to customers or external stakeholders
• Collect, sort, distribute or prepare mail or courier deliveries for relevant departments signing for or on behalf of managers in their absence
Company : Al Sulthan
Country : Qatar
Description : Our Company is seeking for an ADMIN who is knowledgeable and had any ideas on editing videos and photos. Knowledgeable is Social Media Ads Marketing is also a plus factor.
. This is Urgently Required! Our Company is a growing company in Qatar
Operations Executive for our Qatar operations with the following skill set:
Skill Set required:
• Should be able to handle general administration, accounts, PRO activities and employee coordination etc.
• Prior experience in Staffing Service / Professional Service industry would be an added advantage
• Candidate must have good oral and written communication skills
We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.  Responsibilities:  • Greet and welcome guests as soon as they arrive at the office • Direct visitors to the appropriate person and office • Answer, screen and forward incoming phone calls • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) • Provide basic and accurate information in-person and via phone/email • Receive, sort and distribute daily mail/deliveries • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) • Order front office supplies and keep inventory of stock • Update calendars and schedule meetings • Arrange travel and accommodations, and prepare vouchers • Keep updated records of office expenses and costs • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.   Requirements:  • Proven work experience as a Receptionist, Front Office Representative or similar role • Proficiency in Microsoft Office Suite • Hands-on experience with office equipment (e.g. fax machines and printers) • Professional attitude and appearance • Solid written and verbal communication skills • Ability to be resourceful and proactive when issues arise • Excellent organizational skills • Multitasking and time-management skills, with the ability to prioritize tasks and • Customer service attitude.  Interested and Qualified persons are required to forward their CV/Resume for review and immediate application processing.
Company : Q-Advice
Country : Qatar
Description : Admin Assistant of any nationality and gender with basic skills such as Microsoft Word and Excel.
Salary: 2500QAR-3000QAR
FEMALE PRO AND ADMINISTRATIVE OFFICE WHO CAN SPEAK AND WRITE ENGLISH
Schedule staffs visa, medicals with relevant departments.
Collect all appropriate documentation necessary for visa and permits required to be processed.
Organize visas for holiday and business related travel for managers as required.
Ensure all visa, medical and labour permits are up to date and arrange timely renewal. Also, support submissions for registration for relevant departments.
Your responsibilities include providing admin and transportation support when needed.
Arrange and process workers’ documents working on site.
Description : Responsible for all administrative activities including coordinating all internal and external communications. Prepare reports, letters and correspondences internal and external. Coordinate correspondence between different departments. Maintaining client and contact lists on relevant databases. Coordinate reports / schedules of top management employees. Document and archiving control and organization. Set up and maintain paper and electronic filing system for records, correspondences and other material.
Administration
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 5 years’ experience and above
Update company staff directory
Order office supplies for all locations
Answer phone calls to assist with any inquiries. E.g. wolf connect, showing confirmations etc.
Assist branches and head office with troubleshooting any operational issues and coordinate with trades for repairs or installation.
Assist Branch Administrator’s troubleshoot issues with Wolf Connect
Work with suppliers in negotiating appropriate prices for office supplies
Send out corporate communications via Constant Contact to all agents and/or staff and add to wolf connect if needed
Country : Qatar
Description : Urgent Hiring!
Female Sales Coordinator cum Secretary
*Should have previously work as an admin / secretary.
* Can PROPERLY draft business correspondence without supervision from the Managers.
* Should be very fluent in English and able to communicate well with Clients through e-mails / calls.
* With pleasing personality.
Notes:
* Salary minimum 3.5k-4.5k if she will be a very competent candidate.
* office location : barwa commercial avenue
* CVs that we received who do not possess the above requirement will surely be ignored.
Send your CVs at mepjobhunt@gmail.com
Send your CVs at mepjobhunt@gmail.com
REPORTS TO: Managing Director / Any other nominated personnel
"GENERAL RESPONSIBILITIES:
"1) Aware of the Integrated Management System.
2) Understand the importance of conformance to the QHSE Policy and procedures and to the requirements of Integrated management system.
3) Aware of the Customer Requirements (where relevant)
4) Potential or actual Consequences of their work activities and deviation from specified Operating Procedures.
5) Current Objectives and Targets in this area and what is the current status."
"RESPONSIBILITIES:
SPECIFIC:
" "1) Coordinating the sales team by managing schedules, filing important documents and ‎communicating relevant information.‎
2) Ensuring the adequacy of sales-related tracking Logs for inquires, quotation and ‎Purchase orders
3) Responding to complaints from customers and give after-sales support when ‎requested
4) Monitor the team’s progress, identify shortcomings and propose improvements.‎
5) Liaise with management on business forecasts based on leads information.‎
6)Research, select and maintain tender portals‎
7)Assist in the preparation and organizing of promotional material or events
8 Maintain organized sales records and report month-end goal setting to the senior ‎management team
9) Support senior management by completing orders and keeping customers informed of ‎delays and delivery dates‎
10) Attend essential sales training meetings and develop an understanding of all the ‎company's services and products
11) Contribute to overall customer satisfaction by promptly answering emails and handling ‎orders by phone
12) To work in accordance with the requirements of Company's Health and Safety Policy, and ‎‎carry out other duties as may be required from time to time"
Brain Education Middle East
Diploma in Business Administration, Accounting, Public Relations, Marketing or related field.
Experience
2 Years’ experience in a similar role.
Responsibilities
Maintain executive’s agenda and assist in planning appointments, meetings, training and events, etc. * Attend meetings and produce minutes * Receive and screen calls and messages and redirect them * Handle and prioritize all outgoing or incoming correspondence * Make events and travel arrangements for executives * Manage data including the archive, database, media library and other documents * Communicate with clients and arrange for executive visits * Update and maintain the online store as well as handling the stock store
Skills
Communication (written, oral, visual, typed, recorded audio or video) * Language bilingual English & Arabic (read, write & speak) * Secretarial * Social Media (additional value) * Task Management * Time Management * Office Management
Willingness
Willing to keep updated on the business of the organization and the industry. * Willing to wear different hats based on the situations. * Willing to be part of success (instead of spectator). * Willing to handle various streams of operation / business models simultaneously. * Willing to adopt with the technological advancements
Learning
Quick learner on the operation of the organization and the related challenges. * Quick learner of the vision of the founder / director of the organization. * Quick adopter to the leadership style of the director. * Quick adopter to the spirit & culture of the organization.
Attitude
Self-initiator * Taking ownership of any given tasks. * Commitment to close the tasks in time with necessary coordination & follow-ups. * Alert the director in time on any possible failure / issues of set objectives. * Respect the hierarchy while focusing on the timely completion of tasks * Attention to details * Work under pressure * Remote and office working * Timely briefs to the director * Team player among multi culture * Comfortability in working with online & offline modes * Holding Qatar Driving License
Important Conditions
You must reside in Qatar to be eligible to apply for this position. You must be fluent in both English and Arabic
The main objective at OxFitness Lab is to personalise the journey of our members through the most innovative training concepts, that will support our members in realising their goals and enhancing their lifestyle. “It’s not a fad, it’s not a phase, it’s a positive lifestyle experience†Responsibilities: • Welcome and induct clients to Ox Fitness Lab • Responsible for handling phone and email communications with clients • Maintain and update client records • Provide reports as requested by management • Work on tasks as allocated by your supervisor, adhering to due dates of deliverable items • Induct new staff to uses of customer management system and administration duties • Assist with assessment and performance reviews of subordinate staff • Maintain cleanliness, tidiness and stock levels within the reception area • Promote continuous improvement in practice and help to generate innovative ideas within the Reception department • Attend to clients with a high level of customer service befitting a five-star facility • Refer clients to the appropriate team member for guidance outside of your scope • Work in collaboration with all members of Ox Fitness Lab team to continually enhance the member experience • Promote sales and help the business grow, a large part of which is by providing information and upholding a manner representative to Ox Fitness Lab
Welcome, greet and assist visitors.
Manage telephone calls, (answer, screen, transfer) in a professional manner, ensuring effective communication.
Manage incoming and outgoing correspondence (emails, fax, invoice, circulars, QPOST, DHL, etc).
Handle inquires, offer's requests, DocSys, appointments and other related information.
Book and organize travel, hotel and transportation arrangements.
Assist in events organisation.
Maintain soft and hardcopy filing system.
Prepare and manage distribution of site reports for Formwork Instructors.
Assist the Managing Director with administration of diaries, meetings/appointments, minutes of meetings, reports, presentations, filing and other required tasks.
Conduct searches using Internet.
Manage reception area assuring neat and clean conditions at all time.
Perform related duties to support other departments. Anforderungen
Superior Education.
Previous experience as receptionist, personal assistant and customer service.
Proficient Arabic and English.
Proficient with MS Office.
Procurement tasks experience would be an advantage.
Company : Al Yamama Plastic Factory
Country : Qatar
Description : We are looking to hire a female for a Secretary Position
This position will also include admisinistrative tasks.
(Job roles can be discussed in details during the interview)
Job requirements:
- Nationality: Philippines
- Gender: Female
- Has N.O.C. if currently changing jobs, can get Min. of Lab. Working license if "Family" visa
- Very good command of English: Written and Spoken
- Interview will be conducted along with a written skills-questionaire
- 3 to 5 years experience minimum
- Transportation provided by company
- Package does not provide accommodation
- Salary negotiable depending on the result of the interview
Country : Qatar
Description : Frontdesk Receptionist
Job Description / Role:
The Position will be responsible for the following:
• Greeting clients and provide excellent customer service
• Booking clients Appointments using a software
• Collect Payment from customers for purchasing services & products.
• Learn about the services we offer.
Requirements:
• Must have years of experience in customer service.
• We are only looking for the best and you must be a top performer and you will be tested.
• Must be Fluent in English with excellent speaking and writing skills.
• Must be friendly, cheerful and give a service with a smile.
• Must be organized & efficient
• Must be able to multi task
Pay Package:
QR3500 + Free Transportation
Qatar Airways-------
In this role, your responsibilities will be as stated below :
Providing administration support for the smooth functioning on a daily basis, for the team.
Handling of confidential and sensitive issues involving continual inter-departmental relations.
Represents the team through correspondence, telephone and personal contact.
Document Controlling and data entry
Perform advanced, diversified, and confidential administrative and secretarial support.
Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.
Perform administrative tasks based on set procedures, establish and maintain filing systems, categorize and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.
About You:
Essential:
Relevant Vocational, Tertiary or Trade qualification.
Excellent written and verbal communication skills in Arabic is mandatory.
Minimum 3 years relevant experience.
Database administration experience.
Self-motivated and highly organised.
Strong interpersonal and team working skills.
Excellent computer skills, including Microsoft Word, Excel and PowerPoint.
Country : Qatar
Description : Looking for Executive Secretary for a Manpower supply company with 3 years relevant experience
Job Responsibilities
1. Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
2. Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.
3. Communicates directly and on behalf of the CEO with donors, foundation staff, and others on matters related to programmatic initiatives as directed.
4. Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication.
Company : Gulfcrafts Co. WLL
Country : Qatar
Description : We are currently looking for HR and Admin assistant to join our Amazing team.
Must have NOC or Transferrable visa.
Must be Locally available here in Qatar.
Must have at least 3 years experience as HR and Admin.
Can join Immediately.
Dolphin Qatar------
SENIOR ADMINISTRATION
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 10 years’ experience and above
FOR APPLICANT INSIDE QATAR
The Administrative Assistant serves as assistant to the Dean of Northwestern University in Qatar, performing duties such as preparing correspondence, providing general office support, and providing telephone and reception area services supporting NU-Q. The position schedules meetings and coordinates travel arrangements with the Qatar Support Office in Evanston. The Assistant reconciles financial accounts for the academic programs and performs financial book-keeping responsibilities as necessary. The position performs a variety of functions that require developing a thorough working knowledge of NU and NU-Q policies and procedures. Provides general office support to other program faculty as necessary.
Specific Responsibilities:
Assisting in general correspondence and mail
Assisting the Dean with travel arrangements, including providing assistance in paperwork for reimbursements
Copying, filing faxing, answering phones, and scheduling meetings
Serving as the initial contact for the Dean by responding to faculty, staff and visitors
Directing guests and providing information about NU-Q’s academic programs
Managing the Dean’s calendar and schedule
Assisting in the planning and coordination of special academic events, including visiting lectures, faculty events, etc
Other duties as assigned
Minimum Qualifications:
Bachelor’s degree or equivalent combination of training and experience
4 years work experience in an administrative setting
Interest in higher education
Extensive knowledge of city of Doha, and US and Qatari culture
Strong computer skills, especially with word processing and spreadsheets
Excellent verbal and written communication skills in English
Minimum Competencies: (Skills, knowledge, and abilities.)
Demonstrated adaptability, dependability and efficiency, confidentiality
Data Entry Operator / Data Encoder
Required skills:
- Minimum three years experience in a similar position;
- Sound knowledge in MS Office and ERP systems;
- Effective communication skills (written and verbal) with all levels in the organization;
- Fluent in oral and written English;
- Technical knowledge will be an advantage.
Conditions:
48 hours per week;
6 days per week;
Location Doha
Competitive salary and overtime pay;
Company : Boom General Contractors
Country : Qatar
Description : 1. Answer telephone calls for the purpose of transferring calls, responding to inquiries and/or taking messages.
2. Greets individuals entering the office (e.g. visitors, clients, staff, etc.) for the purpose of responding to inquiries; and/or directing individuals to the appropriate department.
3. Performs general secretarial and clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
4. Receives a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.
5. Keeping the reception area tidy.
6. Assist the General Manager.
Requirements:
1. Female candidates only.
2. Native English Speaker only.
3. At least 2 years of experience in the same field.
4. Available immediately.
escription : SECRETARY
We are looking for Young and Energetic FEMALE to work as Secretary
Responsibilities: TICKETING, HOTEL BOOKING. Other Admin and Secretariat functions as and when needed.
Salary + Company Accommodation + Transportation and standard benefits as per Labor Law.
Please send CV's and recent Photo to
FOR APPLICANT INSIDE QATAR
Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries. • Directs visitors by maintaining employee and department directories; • Managing office supplies stock and placing orders; • Contact with travel agency for flight ticket, book ticket for staff, verify the payment; • Proceeding the application and payment of expense originated from HR & Administration Dept including the telephone, rental, transportation fees, fees for express company, immigration related fees and so on; • Dealing with other things relating to HR & Administration and assigned by the head of Dep.and GM.
Dolphinqatar-----
Category : Administration
Description : Bachelor Degree or Diploma, with Minimum 5 years’ Experience in Typing Bilingual, (English & Arabic), Fluency in written and spoken English and Arabic are a must. Please send your CV to
Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.
Company : MBK Group
Country : Qatar
Description :
A private secretary is required for accompanying a manager with the following conditions:
â— Good appearance representative.
â— Wide knowledge of technology and programs.
â— Fluent English language is a mandatory.
â— Good knowledge of internet.
â— Eastern Europe nationality is required.
Data Entry Operator
A well-established IT Company is looking for large numbers of smart, talented commerce graduate with excellent communication skills for very prestigious client in Qatar.
Required Skills
• Education- Commerce background
• Experience- 3+ years
• Good typing speed with high accuracy.
• Proficient in MS Office.
• Good command on oral and written English.
• Finance or account experience will be an added advantage
Maintain existing financial systems including petty cash, expenses, mileage claims, income & expenditure records, process all payments through Cashflow and monthly bank reconciliation.
Work with the Development Manager to improve existing systems to reflect Biggerstaff team.
Log and submit all claims to appropriate funding body (multiple funders) and maintain all relevant paperwork in good order
Provide Management Committee with a full monthly financial report
Assist in the preparation of annual accounts
Assist with project financial related work as required
OFFICE MANAGEMENT
Overall day to day office management
Organise, maintain and tidy the office area and equipment
Be proactive in finding more efficient ways of working through the use of new tools or procedures
Ensure knowledge of staff movements in and out of project maintaining a diary system for all staff either manually or electronically
General administrative support including preparing letters and documents, receive and sort mail and deliveries, schedule appointments
Organise meetings for the staff team and also the Management Committee
Help to support occasional project volunteers
Ensure data is backed up
Assist with project related administrative work as required
Personal Assistant
Job Location : Qatar
Good salary and benefits will be offered
Job Description and Responsibilities :
Organizing meetings and managing databases
Booking transport and accommodation for the CEO
Organising company events or conferences
Dealing with correspondence, complaints and queries
Preparing letters, presentations and reports
Supervising and monitoring the work of administrative staff
Managing office budgets
Liaising with staff, suppliers and clients
Implementing and maintaining procedures/office administrative systems
Delegating tasks to junior employees
Organising induction programmes for new employees
Ensuring that health and safety policies are up to date
Using a range of software packages
Attending meetings with senior management in the absence of the CEO
Assisting the organization s by arranging interviews and so on
Prepare daily report of all updates in the company and the showroom
Maintaining diaries of CEO meeting and arranging appointments.
Company : International Organization for Migration
Country : Qatar
Description : Position Title: Executive Assistant
Duty Station: Qatar
Classification: Ungraded
Estimated Start Date: As soon as possible
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is Committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Chief of Mission (CoM), the incumbent will perform the following functions as Executive Assistant to the (CoM).
Core Functions / Responsibilities:
1. Coordinate the Chief of Mission’s appointments, maintain up to date agenda, arrange for meetings within and outside the organization, receive visitors, place and screen telephone calls and answer queries with discretion.
2. Maintain protocol procedures and updated database of contacts of government officials, members of diplomatic entities, UN agencies and other partners.
3. Assist in the translation of official documents addressed to the CoM from Arabic into English and vice versa.
4. Handle the logistics of travel duties of the CoM, including Travel Authorization preparation, security clearance request, visa application, hotel reservation, daily subsistence allowance calculation, medical clearance and expense claim preparation, and make the necessary arrangements in coordination with the mission's travel unit and other relevant units.
5. Receive and manage daily incoming correspondence, mails, and all documentation addressed to CoM; read and analyse the content to determine their significance and inform the CoM accordingly.
6. Organize, coordinate and liaise with IOM Headquarters, Regional Office and partners as appropriate on the CoM’s travels (within and outside of duty station) and ensure that the CoM has all necessary documents and information for each event.
7. Prepare and edit business documents, correspondence and directives, on behalf of CoM for signature and follow-up when required.
8. Screen documents presented to CoM for signature to check the relevant signatures and supporting documents are present.
9. Take minutes of meetings. Follow-up on the implementation of the decisions of CoM and ensure all administrative requirements have been fulfilled and coordinated, as necessary.
10. Handle the logistics preparation and implementation of all workshops, seminars and receptions. Assist in the organization of other events as well as preparation of the estimated cost of each event to be included in the budget and funding requests.
11. Arrange and set up all conference calls.
12. Keep up-to-date on documents/reports/guidelines that have a bearing matters related to programme, ensuring compliance with IOM and Donor policies and procedures;
13. Perform any other related task as may be assigned.
Required Qualifications and Experience
Education
*University degree in Business Administration or related field with five years of experience in general administrative tasks.
Experience
*Experience in drafting and preparing clear and concise correspondences.
*Experience in liaising with governmental authorities, other national/international institutions, Non-Governmental Organization, donors, UN agencies, and other developmental partners and civil society actors.
*Experience with project planning and monitoring is an advantage
*Experience working in the United Nations system is an advantage.
*High level of computer literacy (MS Office Word, Excel and Outlook) in particular experience in computerized accounting systems including SAP application.
Languages
*Fluency in English and Arabic is required.
AL MANA------
Objectives:
• The incumbent is responsible for screening incoming calls to the offices and forwarding to the relevant Departments. He/She will also manage meeting rooms and booking and any other special requests of management.
Main responsibilities:
• Work with relevant Departments to assist in attaining corporate rates and discounts for company employees as and when required
• Aid in reduction of costs within the office, through maintaining, and when possible, reducing costs related to generic office supplies
• Welcome visitors by greeting them in person or via telephone answering in a professional manner and referring queries to the relevant Department when required
• Maintain safe and clean reception area complying with any procedures, rules and regulations put in place to create positive visual aesthetics for visitors
• Maintain continuity among work teams by documentation and communication of actions, needs and any irregularities
• Transmit information or documents to customers using computer, mail or fax systems when required on behalf of department managers
• File and maintain records for business continuity purposes as well as added security
• Ensure all Company resources such as meeting rooms have relevant reservation bookings to ensure effective tracking of usage
• Provide information about establishment such as location of departments or offices, employees within the organization, as well as services provided to customers or external stakeholders
• Collect, sort, distribute or prepare mail or courier deliveries for relevant departments signing for or on behalf of managers in their absence
Company : Al Sulthan
Country : Qatar
Description : Our Company is seeking for an ADMIN who is knowledgeable and had any ideas on editing videos and photos. Knowledgeable is Social Media Ads Marketing is also a plus factor.
. This is Urgently Required! Our Company is a growing company in Qatar