Company : Gulfcrafts Co. WLL
Country : Qatar
Description : We are currently looking for HR and Admin assistant to join our Amazing team.
Must have NOC or Transferrable visa.
Must be Locally available here in Qatar.
Must have at least 3 years experience as HR and Admin.
Can join Immediately.
As a Receptionist, you will be a key member of our facilities management team. You will be the face of the office for all visitors. It is a fast-paced role for an individual like yourself with great communication and organization skills. The opportunity You will be responsible for meeting and greeting both external and internal visitors to the office in addition to handling all incoming calls with courtesy and professionalism in accordance with the Reception and Switchboard Guidelines Manual. As part of your role, you will also handle all meeting room bookings and reservations efficiently and promptly. Your key responsibilities Attend to visitors in a professional manner and deal with inquiries on the phone and face to face. Supply information regarding the organization to clients and customers. Skills and attributes for success • Appropriate business attire and professional image/appearance; well groomed, neatly done hair and make-up
Company : SBK Interior
Country : qatar
Description : Company in Qatar is seeking a Document Controller with 1 year and above Gulf Experience.
-Female, (can read, write and speak Arabic and English)
- Responsible for the timely, accurate and efficient preparation and management of documents.
- Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.
- Salary will be discussed upon interview.
Company : LOTUS TRADING AND CONTRACTING CO. WLL
Country : QATAR
Description : We are currently in need of 01 OFFICE RECEPTIONIST. Applicants must be a resident of Doha and with transferable work visa.
Interested parties may send their applications
Company : Q-Advice
Country : Qatar
Description : Admin Assistant of any nationality and gender with basic skills such as Microsoft Word and Excel.
Salary: 2500QAR-3000QAR
Country : Qatar
Description : Receptionist/ Data Entry Clerk
Job Responsibilities:
• Serves visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Maintains security and telecommunications system.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
• Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Maintains database by entering new and updated customer and account information.
• Prepares source data for computer entry by compiling and sorting information.
• Establishes entry priorities.
• Processes customer and account source documents by reviewing data for deficiencies.
• Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.
• Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
• Maintains data entry requirements by following data program techniques and procedures.
• Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data.
• Combines data from both systems when account information is incomplete.
• Purges files to eliminate duplication of data.
• Tests customer and account system changes and upgrades by inputting new data.
• Secures information by completing data base backups.
• Maintains operations by following policies and procedures and reporting needed changes.
• Maintains customer confidence and protects operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
Qualifications / Skills:
• Verbal Communication
• Listening
• Professionalism
• Customer Focus
• Handles Pressure
• Supply Management
• Organization skills
• Quick typing skills
• Attention to detail
• Computer savvy
• Confidentiality
• Thoroughness
Education and Experience, Requirements:
• University/college degree is an asset
• Familiarity with phone systems
• Data entry experience or related office experience
• Previous experience with Microsoft Office software preferred
Maintain existing financial systems including petty cash, expenses, mileage claims, income & expenditure records, process all payments through Cashflow and monthly bank reconciliation.
Work with the Development Manager to improve existing systems to reflect Biggerstaff team.
Log and submit all claims to appropriate funding body (multiple funders) and maintain all relevant paperwork in good order
Provide Management Committee with a full monthly financial report
Assist in the preparation of annual accounts
Assist with project financial related work as required
OFFICE MANAGEMENT
Overall day to day office management
Organise, maintain and tidy the office area and equipment
Be proactive in finding more efficient ways of working through the use of new tools or procedures
Ensure knowledge of staff movements in and out of project maintaining a diary system for all staff either manually or electronically
General administrative support including preparing letters and documents, receive and sort mail and deliveries, schedule appointments
Organise meetings for the staff team and also the Management Committee
Help to support occasional project volunteers
Ensure data is backed up
Assist with project related administrative work as required
Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.
Luzan Pool ---------
Job description: Required Office Assistant , For Office Billing And other Paper Work
And Able to Speak in english & must have Valid Driving License
Salary : 2000 qatari per month
Company : TripleTwo
Title : DATA ENTRY OPERATOR (DAILY/WEEKLY/MONTHLY
Responsibilities
Insert customer and account data by inputting text based and numerical information from source documents within time limits
Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry
Review data for deficiencies or errors, correct any incompatibilities if possible and check output
Research and obtain further information for incomplete documents
Apply data program techniques and procedures
Generate reports, store completed work in designated locations and perform backup operations
Scan documents and print files, when needed
Keep information confidential
Respond to queries for information and access relevant files
Comply with data integrity and security policies
Ensure proper use of office equipment and address any malfunctions
Requirements
Proven data entry work experience, as a Data entry operator or Office clerk
Experience with MS Office and data programs
Familiarity with administrative duties
Experience using office equipment, like fax machine and scanner
Typing speed and accuracy
Excellent knowledge of correct spelling, grammar and punctuation
Attention to detail
Confidentiality
Organization skills, with an ability to stay focused on assigned tasks
High school diploma; additional computer training or certification will be an asset
Company : Al Yamama Plastic Factory
Country : Qatar
Description : We are looking to hire a female for a Secretary Position
This position will also include admisinistrative tasks.
(Job roles can be discussed in details during the interview)
Job requirements:
- Nationality: Philippines
- Gender: Female
- Has N.O.C. if currently changing jobs, can get Min. of Lab. Working license if "Family" visa
- Very good command of English: Written and Spoken
- Interview will be conducted along with a written skills-questionaire
- 3 to 5 years experience minimum
- Transportation provided by company
- Package does not provide accommodation
- Salary negotiable depending on the result of the interview
Location: Doha, Qatar
• Building Products
• Competitive Salary Package
Our client is a marketer and distributor of building products across the GCC for building materials, hardware and electrical products and are a subsidiary of a large GCC holding group. Their product range comprises rebar, steel, wood, electrical and aluminum products. Our client now seeks to recruit a Secretary for their sales and marketing team to provide administrative and secretarial support and manage meetings and welcome customers / clients for the Country Manager.
Reporting to the Country Manager, this role is responsible for the following:
• To provide administrative and secretarial support to the Country Manager and handle routine administrative tasks.
• Preparation of documentation and presentations.
• Support team members for information gathering, sharing, and following-up.
• Maintain and processes document for the company team review and signatures.
• Screening of incoming telephone calls, letters and e-mails and filters them based on priority.
• Manage the schedule and maintain the team’s calendars and schedules.
• First point of contact for the team and receive visitors and executives visiting the firm.
• Organize travel arrangements for management including flights, accommodation and transport.
• Ensures proper documentation, handling, safe storage and easy retrieval of information.
Salary:
QAR 7,000 per month inclusive of fixed allowances.
Additional benefits: Plus Annual Tickets Plus Medical
Administrative Assistant
Position Purpose
The ideal candidate will be experienced in handling a wide range of administrative support tasks. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and projects
Duties and Responsibilities Administration
General office management (answer all incoming office calls, stationary ordering, and contract follow-up, contacting suppliers for office requirements/repairs, fax/mail distribution, post office duties, ordering of supplies for meetings and office, maintenance of overall office environment).
General administrative activities supporting cross functional teams.
Support Axios UAE with travel and accommodation logistics, laptop management, visa documentation etc.
Event Management e.g. annual strategy meeting, book lunches, dinners and client entertainment.
Book, and set up meeting rooms to include tea, coffees and water.
Organize meeting room ensuring projector screens, white boards, markers are all included.
Support regional offices as required across MENA.
Local travel throughout Dubai as required
Additional duties as required.
Finance
Dealing with creditors, payment and reconciliation.
Experience in bookkeeping.
Management of cheque tracker.
Management of petty cash expenses and monthly petty cash book-keeping, working with Finance Manager.
EMS QATAR------
female Reception plus Admin assistant required on company visa with NOC
Candidates under Husband/father sponsorship or vist and business visa need not apply
send cv
Description : personal assistant required in our company your job responsibility will be forward email on our behalf and make incoming and outgoing money transfer list.you can do this job from your own home.
special requirements is you must have a bank account in doha bank.only apply for this job If you have bank account in doha bank.all age group can apply.
This position description is subject to change at any time as needed to meet the requirements of the program or company.
POSITION SUMMARY:
Must have at the time of offer and maintain a valid SECRET or Interim Secret Security Clearance. Responsible for providing a wide range of administrative support to a department / organization. Works on assignments that are moderately complex in nature. Requires problem solving and routine recommendations.
MAJOR JOB ACTIVITIES: Please list by order of priority and, if possible, provide the percentage of time spent on the activity all should equal 100%.
1. Prepare travel arrangements and travel vouchers upon completion of travel (Using Concur/Cliqbook)
2. Prepares letters, memorandums, reports and other materials from rough drafts.
3. Researches and compiles information requested by management.
4. Determines methods of collection and analysis for assigned projects.
5. Assists with administrative requirements on project/program related efforts.
6. Follows up on correspondence requiring review, approval and/or response.
7. Handles all routine inquires made by internal and external customers.
8. Makes appointments and travel reservations/arrangements and prepares expense reports.
9. Acts as an information source on organization policies and procedures.
10. Arranges meetings for management and coordinates presentations materials.
11. Attend meetings, as required, takes, prepares, and distributes minutes.
12. Point of Contact to the Training Department
13. Provide support related to purchasing requirements, including processing/expediting purchasing requisitions (PRs), purchase orders (POs), and billing invoices, as required.
14. Perform other duties and assignments as required.
Country : Qatar
Description : Frontdesk Receptionist
Job Description / Role:
The Position will be responsible for the following:
• Greeting clients and provide excellent customer service
• Booking clients Appointments using a software
• Collect Payment from customers for purchasing services & products.
• Learn about the services we offer.
Requirements:
• Must have years of experience in customer service.
• We are only looking for the best and you must be a top performer and you will be tested.
• Must be Fluent in English with excellent speaking and writing skills.
• Must be friendly, cheerful and give a service with a smile.
• Must be organized & efficient
• Must be able to multi task
Pay Package:
QR3500 + Free Transportation
A well established company in Dubai is looking for an Executive Secretary to the Chairman.
Preferably MBA with strong written and verbal communication, & five years of work experience in UAE.
Suitable candidates may forward your CV
AL MANA------
Objectives:
• The incumbent is responsible for screening incoming calls to the offices and forwarding to the relevant Departments. He/She will also manage meeting rooms and booking and any other special requests of management.
Main responsibilities:
• Work with relevant Departments to assist in attaining corporate rates and discounts for company employees as and when required
• Aid in reduction of costs within the office, through maintaining, and when possible, reducing costs related to generic office supplies
• Welcome visitors by greeting them in person or via telephone answering in a professional manner and referring queries to the relevant Department when required
• Maintain safe and clean reception area complying with any procedures, rules and regulations put in place to create positive visual aesthetics for visitors
• Maintain continuity among work teams by documentation and communication of actions, needs and any irregularities
• Transmit information or documents to customers using computer, mail or fax systems when required on behalf of department managers
• File and maintain records for business continuity purposes as well as added security
• Ensure all Company resources such as meeting rooms have relevant reservation bookings to ensure effective tracking of usage
• Provide information about establishment such as location of departments or offices, employees within the organization, as well as services provided to customers or external stakeholders
• Collect, sort, distribute or prepare mail or courier deliveries for relevant departments signing for or on behalf of managers in their absence
Dolphin Qatar------
SENIOR ADMINISTRATION
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 10 years’ experience and above
FOR APPLICANT INSIDE QATAR
Data Entry Operator / Data Encoder
Required skills:
- Minimum three years experience in a similar position;
- Sound knowledge in MS Office and ERP systems;
- Effective communication skills (written and verbal) with all levels in the organization;
- Fluent in oral and written English;
- Technical knowledge will be an advantage.
Conditions:
48 hours per week;
6 days per week;
Location Doha
Competitive salary and overtime pay;
RIVANO DESIGN
Category : Administration
Description : We are a reputed company in Qatar. Our business area in Furniture sale and also furnishing rooms villas etc as per customer choice and taste. Now, we are hiring a candidate for the post of admin-assistant. Mainly the candidate will have to work in MS Excel and MS Outlook.
Data Entry/Office Coordinator
- Waste Management Company is looking for good knowledge in MS Office specially MS Excel.
- Data entry of our 500 to 800 customer records update.
- Reporting daily, weekly and monthly worker's time sheet and job cards.
- Documentation hard copy and soft copy.
- Telephone communication with customers and drivers.
- Must be energetic, 25 to 30 years old
- Preferably a Filipino Nationality.
- Accommodation will be provided by the company.
- Salary and allowances will be as per Qatar Labor Law and will be discussed while in interview.
- NOC is a must.
Country : Qatar
Description : Looking for Executive Secretary for a Manpower supply company with 3 years relevant experience
Job Responsibilities
1. Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
2. Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.
3. Communicates directly and on behalf of the CEO with donors, foundation staff, and others on matters related to programmatic initiatives as directed.
4. Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication.
Administrative Assistant, IRB is primarily responsible for handling all administrative and logistic functions for the IRB office. Under supervision and guidance, the Administrative Assistant, IRB would also be required to support with specific tasks related to the core IRB operation.
The IRB is a committee established to ensure protection of rights, safety and welfare of human subjects recruited to participate in research conducted by WCM-Q.
Job Responsibilities
Maintains a systematic filing system for IRB related documentation according to institutional policies and relevant regulations and ensure these are up to date as required.
Maintains and tracks IRB member documents as required to ensure records are up-to date.
Records and maintains availability of IRB members.
Maintains and tracks records of training and credentials for researchers to ensure records are up-to date.
Liaises with other administrative personnel for all logistics and administrative tasks related to IRB meetings.
As required, communicates and coordinates with researchers and IRB office to ensure timely submissions and scheduled deadlines.
With guidance, assists in assessing administrative completeness of projects submitted for IRB review, identifies deficiencies and coordinates with the IRB office and researchers until submission is complete.
With guidance, assists with tasks associated with releasing IRB decisions to researchers.
Assists with responding to basic queries on using the IRB online system for submissions.
Assists with administrative and logistical tasks associated with training/education activities conducted by the IRB office when required.
Provides administrative support for quality improvement activities within the IRB office when required.
Handles shopping carts and administrative requests for the IRB office.
Gains basic understanding of the relevant Human Subject Research regulations.
Maintains the electronic calendar, schedules appointments and conferences calls. Manages the office files, orders stationary and performs other tasks such as photocopying and screening, logging and prioritizing incoming telephone calls, mail and email.
Performs other duties as assigned.
Skills
Education
Bachelor's Degree
Experience
At least 1-2 years working in a professional office
Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries. • Directs visitors by maintaining employee and department directories; • Managing office supplies stock and placing orders; • Contact with travel agency for flight ticket, book ticket for staff, verify the payment; • Proceeding the application and payment of expense originated from HR & Administration Dept including the telephone, rental, transportation fees, fees for express company, immigration related fees and so on; • Dealing with other things relating to HR & Administration and assigned by the head of Dep.and GM.
The main objective at OxFitness Lab is to personalise the journey of our members through the most innovative training concepts, that will support our members in realising their goals and enhancing their lifestyle. “It’s not a fad, it’s not a phase, it’s a positive lifestyle experience†Responsibilities: • Welcome and induct clients to Ox Fitness Lab • Responsible for handling phone and email communications with clients • Maintain and update client records • Provide reports as requested by management • Work on tasks as allocated by your supervisor, adhering to due dates of deliverable items • Induct new staff to uses of customer management system and administration duties • Assist with assessment and performance reviews of subordinate staff • Maintain cleanliness, tidiness and stock levels within the reception area • Promote...
Description : DESIGNATION : ARABIC FEMALE ADMIN
SALARY: 3000-6000QAR
NO.OF PERSON REQUIRED: 1
LOCATION: DOHA, QATAR
Job Description:
• 3-5 Years of experience is the related field is must
• Qatar Experience is preferable
• Background should be in both admin and marketing field
• Arabic nationality is desired
• Only Female candidate
Dolphinqatar
Category : Administration
Description : Bachelor degree in business Administration with minimum 10 years’ experience in handling all administrative issues. Fluency in written and spoken English is a must. Please send your CV
Company : MBK Group
Country : Qatar
Description :
A private secretary is required for accompanying a manager with the following conditions:
â— Good appearance representative.
â— Wide knowledge of technology and programs.
â— Fluent English language is a mandatory.
â— Good knowledge of internet.
â— Eastern Europe nationality is required.
Company : Gulfcrafts Co. WLL
Country : Qatar
Description : We are currently looking for HR and Admin assistant to join our Amazing team.
Must have NOC or Transferrable visa.
Must be Locally available here in Qatar.
Must have at least 3 years experience as HR and Admin.
Can join Immediately.
As a Receptionist, you will be a key member of our facilities management team. You will be the face of the office for all visitors. It is a fast-paced role for an individual like yourself with great communication and organization skills. The opportunity You will be responsible for meeting and greeting both external and internal visitors to the office in addition to handling all incoming calls with courtesy and professionalism in accordance with the Reception and Switchboard Guidelines Manual. As part of your role, you will also handle all meeting room bookings and reservations efficiently and promptly. Your key responsibilities Attend to visitors in a professional manner and deal with inquiries on the phone and face to face. Supply information regarding the organization to clients and customers. Skills and attributes for success • Appropriate business attire and professional image/appearance; well groomed, neatly done hair and make-up
Company : SBK Interior
Country : qatar
Description : Company in Qatar is seeking a Document Controller with 1 year and above Gulf Experience.
-Female, (can read, write and speak Arabic and English)
- Responsible for the timely, accurate and efficient preparation and management of documents.
- Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.
- Salary will be discussed upon interview.
Company : LOTUS TRADING AND CONTRACTING CO. WLL
Country : QATAR
Description : We are currently in need of 01 OFFICE RECEPTIONIST. Applicants must be a resident of Doha and with transferable work visa.
Interested parties may send their applications
Company : Q-Advice
Country : Qatar
Description : Admin Assistant of any nationality and gender with basic skills such as Microsoft Word and Excel.
Salary: 2500QAR-3000QAR
Country : Qatar
Description : Receptionist/ Data Entry Clerk
Job Responsibilities:
• Serves visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Maintains security and telecommunications system.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
• Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Maintains database by entering new and updated customer and account information.
• Prepares source data for computer entry by compiling and sorting information.
• Establishes entry priorities.
• Processes customer and account source documents by reviewing data for deficiencies.
• Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.
• Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
• Maintains data entry requirements by following data program techniques and procedures.
• Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data.
• Combines data from both systems when account information is incomplete.
• Purges files to eliminate duplication of data.
• Tests customer and account system changes and upgrades by inputting new data.
• Secures information by completing data base backups.
• Maintains operations by following policies and procedures and reporting needed changes.
• Maintains customer confidence and protects operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
Qualifications / Skills:
• Verbal Communication
• Listening
• Professionalism
• Customer Focus
• Handles Pressure
• Supply Management
• Organization skills
• Quick typing skills
• Attention to detail
• Computer savvy
• Confidentiality
• Thoroughness
Education and Experience, Requirements:
• University/college degree is an asset
• Familiarity with phone systems
• Data entry experience or related office experience
• Previous experience with Microsoft Office software preferred
Maintain existing financial systems including petty cash, expenses, mileage claims, income & expenditure records, process all payments through Cashflow and monthly bank reconciliation.
Work with the Development Manager to improve existing systems to reflect Biggerstaff team.
Log and submit all claims to appropriate funding body (multiple funders) and maintain all relevant paperwork in good order
Provide Management Committee with a full monthly financial report
Assist in the preparation of annual accounts
Assist with project financial related work as required
OFFICE MANAGEMENT
Overall day to day office management
Organise, maintain and tidy the office area and equipment
Be proactive in finding more efficient ways of working through the use of new tools or procedures
Ensure knowledge of staff movements in and out of project maintaining a diary system for all staff either manually or electronically
General administrative support including preparing letters and documents, receive and sort mail and deliveries, schedule appointments
Organise meetings for the staff team and also the Management Committee
Help to support occasional project volunteers
Ensure data is backed up
Assist with project related administrative work as required
Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.
Luzan Pool ---------
Job description: Required Office Assistant , For Office Billing And other Paper Work
And Able to Speak in english & must have Valid Driving License
Salary : 2000 qatari per month
Company : TripleTwo
Title : DATA ENTRY OPERATOR (DAILY/WEEKLY/MONTHLY
Responsibilities
Insert customer and account data by inputting text based and numerical information from source documents within time limits
Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry
Review data for deficiencies or errors, correct any incompatibilities if possible and check output
Research and obtain further information for incomplete documents
Apply data program techniques and procedures
Generate reports, store completed work in designated locations and perform backup operations
Scan documents and print files, when needed
Keep information confidential
Respond to queries for information and access relevant files
Comply with data integrity and security policies
Ensure proper use of office equipment and address any malfunctions
Requirements
Proven data entry work experience, as a Data entry operator or Office clerk
Experience with MS Office and data programs
Familiarity with administrative duties
Experience using office equipment, like fax machine and scanner
Typing speed and accuracy
Excellent knowledge of correct spelling, grammar and punctuation
Attention to detail
Confidentiality
Organization skills, with an ability to stay focused on assigned tasks
High school diploma; additional computer training or certification will be an asset
Company : Al Yamama Plastic Factory
Country : Qatar
Description : We are looking to hire a female for a Secretary Position
This position will also include admisinistrative tasks.
(Job roles can be discussed in details during the interview)
Job requirements:
- Nationality: Philippines
- Gender: Female
- Has N.O.C. if currently changing jobs, can get Min. of Lab. Working license if "Family" visa
- Very good command of English: Written and Spoken
- Interview will be conducted along with a written skills-questionaire
- 3 to 5 years experience minimum
- Transportation provided by company
- Package does not provide accommodation
- Salary negotiable depending on the result of the interview
Location: Doha, Qatar
• Building Products
• Competitive Salary Package
Our client is a marketer and distributor of building products across the GCC for building materials, hardware and electrical products and are a subsidiary of a large GCC holding group. Their product range comprises rebar, steel, wood, electrical and aluminum products. Our client now seeks to recruit a Secretary for their sales and marketing team to provide administrative and secretarial support and manage meetings and welcome customers / clients for the Country Manager.
Reporting to the Country Manager, this role is responsible for the following:
• To provide administrative and secretarial support to the Country Manager and handle routine administrative tasks.
• Preparation of documentation and presentations.
• Support team members for information gathering, sharing, and following-up.
• Maintain and processes document for the company team review and signatures.
• Screening of incoming telephone calls, letters and e-mails and filters them based on priority.
• Manage the schedule and maintain the team’s calendars and schedules.
• First point of contact for the team and receive visitors and executives visiting the firm.
• Organize travel arrangements for management including flights, accommodation and transport.
• Ensures proper documentation, handling, safe storage and easy retrieval of information.
Salary:
QAR 7,000 per month inclusive of fixed allowances.
Additional benefits: Plus Annual Tickets Plus Medical
Administrative Assistant
Position Purpose
The ideal candidate will be experienced in handling a wide range of administrative support tasks. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and projects
Duties and Responsibilities Administration
General office management (answer all incoming office calls, stationary ordering, and contract follow-up, contacting suppliers for office requirements/repairs, fax/mail distribution, post office duties, ordering of supplies for meetings and office, maintenance of overall office environment).
General administrative activities supporting cross functional teams.
Support Axios UAE with travel and accommodation logistics, laptop management, visa documentation etc.
Event Management e.g. annual strategy meeting, book lunches, dinners and client entertainment.
Book, and set up meeting rooms to include tea, coffees and water.
Organize meeting room ensuring projector screens, white boards, markers are all included.
Support regional offices as required across MENA.
Local travel throughout Dubai as required
Additional duties as required.
Finance
Dealing with creditors, payment and reconciliation.
Experience in bookkeeping.
Management of cheque tracker.
Management of petty cash expenses and monthly petty cash book-keeping, working with Finance Manager.
EMS QATAR------
female Reception plus Admin assistant required on company visa with NOC
Candidates under Husband/father sponsorship or vist and business visa need not apply
send cv
Description : personal assistant required in our company your job responsibility will be forward email on our behalf and make incoming and outgoing money transfer list.you can do this job from your own home.
special requirements is you must have a bank account in doha bank.only apply for this job If you have bank account in doha bank.all age group can apply.
This position description is subject to change at any time as needed to meet the requirements of the program or company.
POSITION SUMMARY:
Must have at the time of offer and maintain a valid SECRET or Interim Secret Security Clearance. Responsible for providing a wide range of administrative support to a department / organization. Works on assignments that are moderately complex in nature. Requires problem solving and routine recommendations.
MAJOR JOB ACTIVITIES: Please list by order of priority and, if possible, provide the percentage of time spent on the activity all should equal 100%.
1. Prepare travel arrangements and travel vouchers upon completion of travel (Using Concur/Cliqbook)
2. Prepares letters, memorandums, reports and other materials from rough drafts.
3. Researches and compiles information requested by management.
4. Determines methods of collection and analysis for assigned projects.
5. Assists with administrative requirements on project/program related efforts.
6. Follows up on correspondence requiring review, approval and/or response.
7. Handles all routine inquires made by internal and external customers.
8. Makes appointments and travel reservations/arrangements and prepares expense reports.
9. Acts as an information source on organization policies and procedures.
10. Arranges meetings for management and coordinates presentations materials.
11. Attend meetings, as required, takes, prepares, and distributes minutes.
12. Point of Contact to the Training Department
13. Provide support related to purchasing requirements, including processing/expediting purchasing requisitions (PRs), purchase orders (POs), and billing invoices, as required.
14. Perform other duties and assignments as required.
Country : Qatar
Description : Frontdesk Receptionist
Job Description / Role:
The Position will be responsible for the following:
• Greeting clients and provide excellent customer service
• Booking clients Appointments using a software
• Collect Payment from customers for purchasing services & products.
• Learn about the services we offer.
Requirements:
• Must have years of experience in customer service.
• We are only looking for the best and you must be a top performer and you will be tested.
• Must be Fluent in English with excellent speaking and writing skills.
• Must be friendly, cheerful and give a service with a smile.
• Must be organized & efficient
• Must be able to multi task
Pay Package:
QR3500 + Free Transportation
A well established company in Dubai is looking for an Executive Secretary to the Chairman.
Preferably MBA with strong written and verbal communication, & five years of work experience in UAE.
Suitable candidates may forward your CV
AL MANA------
Objectives:
• The incumbent is responsible for screening incoming calls to the offices and forwarding to the relevant Departments. He/She will also manage meeting rooms and booking and any other special requests of management.
Main responsibilities:
• Work with relevant Departments to assist in attaining corporate rates and discounts for company employees as and when required
• Aid in reduction of costs within the office, through maintaining, and when possible, reducing costs related to generic office supplies
• Welcome visitors by greeting them in person or via telephone answering in a professional manner and referring queries to the relevant Department when required
• Maintain safe and clean reception area complying with any procedures, rules and regulations put in place to create positive visual aesthetics for visitors
• Maintain continuity among work teams by documentation and communication of actions, needs and any irregularities
• Transmit information or documents to customers using computer, mail or fax systems when required on behalf of department managers
• File and maintain records for business continuity purposes as well as added security
• Ensure all Company resources such as meeting rooms have relevant reservation bookings to ensure effective tracking of usage
• Provide information about establishment such as location of departments or offices, employees within the organization, as well as services provided to customers or external stakeholders
• Collect, sort, distribute or prepare mail or courier deliveries for relevant departments signing for or on behalf of managers in their absence
Dolphin Qatar------
SENIOR ADMINISTRATION
Oversee the performance of other clerical and administrative staff. Acquainted with office management systems and procedures with minimum of 10 years’ experience and above
FOR APPLICANT INSIDE QATAR
Data Entry Operator / Data Encoder
Required skills:
- Minimum three years experience in a similar position;
- Sound knowledge in MS Office and ERP systems;
- Effective communication skills (written and verbal) with all levels in the organization;
- Fluent in oral and written English;
- Technical knowledge will be an advantage.
Conditions:
48 hours per week;
6 days per week;
Location Doha
Competitive salary and overtime pay;
RIVANO DESIGN
Category : Administration
Description : We are a reputed company in Qatar. Our business area in Furniture sale and also furnishing rooms villas etc as per customer choice and taste. Now, we are hiring a candidate for the post of admin-assistant. Mainly the candidate will have to work in MS Excel and MS Outlook.
Data Entry/Office Coordinator
- Waste Management Company is looking for good knowledge in MS Office specially MS Excel.
- Data entry of our 500 to 800 customer records update.
- Reporting daily, weekly and monthly worker's time sheet and job cards.
- Documentation hard copy and soft copy.
- Telephone communication with customers and drivers.
- Must be energetic, 25 to 30 years old
- Preferably a Filipino Nationality.
- Accommodation will be provided by the company.
- Salary and allowances will be as per Qatar Labor Law and will be discussed while in interview.
- NOC is a must.
Country : Qatar
Description : Looking for Executive Secretary for a Manpower supply company with 3 years relevant experience
Job Responsibilities
1. Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
2. Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.
3. Communicates directly and on behalf of the CEO with donors, foundation staff, and others on matters related to programmatic initiatives as directed.
4. Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication.
Administrative Assistant, IRB is primarily responsible for handling all administrative and logistic functions for the IRB office. Under supervision and guidance, the Administrative Assistant, IRB would also be required to support with specific tasks related to the core IRB operation.
The IRB is a committee established to ensure protection of rights, safety and welfare of human subjects recruited to participate in research conducted by WCM-Q.
Job Responsibilities
Maintains a systematic filing system for IRB related documentation according to institutional policies and relevant regulations and ensure these are up to date as required.
Maintains and tracks IRB member documents as required to ensure records are up-to date.
Records and maintains availability of IRB members.
Maintains and tracks records of training and credentials for researchers to ensure records are up-to date.
Liaises with other administrative personnel for all logistics and administrative tasks related to IRB meetings.
As required, communicates and coordinates with researchers and IRB office to ensure timely submissions and scheduled deadlines.
With guidance, assists in assessing administrative completeness of projects submitted for IRB review, identifies deficiencies and coordinates with the IRB office and researchers until submission is complete.
With guidance, assists with tasks associated with releasing IRB decisions to researchers.
Assists with responding to basic queries on using the IRB online system for submissions.
Assists with administrative and logistical tasks associated with training/education activities conducted by the IRB office when required.
Provides administrative support for quality improvement activities within the IRB office when required.
Handles shopping carts and administrative requests for the IRB office.
Gains basic understanding of the relevant Human Subject Research regulations.
Maintains the electronic calendar, schedules appointments and conferences calls. Manages the office files, orders stationary and performs other tasks such as photocopying and screening, logging and prioritizing incoming telephone calls, mail and email.
Performs other duties as assigned.
Skills
Education
Bachelor's Degree
Experience
At least 1-2 years working in a professional office
Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries. • Directs visitors by maintaining employee and department directories; • Managing office supplies stock and placing orders; • Contact with travel agency for flight ticket, book ticket for staff, verify the payment; • Proceeding the application and payment of expense originated from HR & Administration Dept including the telephone, rental, transportation fees, fees for express company, immigration related fees and so on; • Dealing with other things relating to HR & Administration and assigned by the head of Dep.and GM.
The main objective at OxFitness Lab is to personalise the journey of our members through the most innovative training concepts, that will support our members in realising their goals and enhancing their lifestyle. “It’s not a fad, it’s not a phase, it’s a positive lifestyle experience†Responsibilities: • Welcome and induct clients to Ox Fitness Lab • Responsible for handling phone and email communications with clients • Maintain and update client records • Provide reports as requested by management • Work on tasks as allocated by your supervisor, adhering to due dates of deliverable items • Induct new staff to uses of customer management system and administration duties • Assist with assessment and performance reviews of subordinate staff • Maintain cleanliness, tidiness and stock levels within the reception area • Promote...
Description : DESIGNATION : ARABIC FEMALE ADMIN
SALARY: 3000-6000QAR
NO.OF PERSON REQUIRED: 1
LOCATION: DOHA, QATAR
Job Description:
• 3-5 Years of experience is the related field is must
• Qatar Experience is preferable
• Background should be in both admin and marketing field
• Arabic nationality is desired
• Only Female candidate
Dolphinqatar
Category : Administration
Description : Bachelor degree in business Administration with minimum 10 years’ experience in handling all administrative issues. Fluency in written and spoken English is a must. Please send your CV
Company : MBK Group
Country : Qatar
Description :
A private secretary is required for accompanying a manager with the following conditions:
â— Good appearance representative.
â— Wide knowledge of technology and programs.
â— Fluent English language is a mandatory.
â— Good knowledge of internet.
â— Eastern Europe nationality is required.