Arcor
Responsible for processing all invoices and statements in accordance with authorized purchase instructions. Record and process payment of goods and services incurred by the hotel, according to appropriate terms and to take advantage of available discounts in line with Accor finance policies and procedures. Perform any other reasonable duty requested by the Cluster Financial Controller/Executive Director Finance It is not the intent of this job description to cover all aspects of the position but to highlight the most important areas of responsibility. Core Work Activities: Main responsibilities • Collate supplier's documentation for processing, matching invoices and delivery dockets with the corresponding purchase order. • Ensure a "3-way match" - a properly approved (and issued) purchase document and a properly signed receiving document, both of which match the invoice submitted by the supplier. • Review edit report from receiver and check that general ledger codes are correct and check to ensure that invoices are totalled correctly. • Ensure all credit notes are posted correctly to reconcile against suppliers' statements and printed on the remittance advice. • Balance receiving reports. • Reconcile Food, Beverage and General Inventory items and Food & Beverage direct items with Food and Beverage Control Department on a Daily / Weekly purchase Log. • Input Information into the A/P system. • Reconcile invoices to statements. • Prepare cheque for approval on a weekly basis. Cheques must be mailed by an employee independent of accounts payable function and paid invoices cancelled. • Maintain cheque issue log. • Cancel Invoices after payment. • Reconcile supplier statements monthly with hotel records and follow-up on any discrepancies. • Maintain batch register and balance daily to General Ledger.