The Administrative Assistant serves as assistant to the Dean of Northwestern University in Qatar, performing duties such as preparing correspondence, providing general office support, and providing telephone and reception area services supporting NU-Q. The position schedules meetings and coordinates travel arrangements with the Qatar Support Office in Evanston. The Assistant reconciles financial accounts for the academic programs and performs financial book-keeping responsibilities as necessary. The position performs a variety of functions that require developing a thorough working knowledge of NU and NU-Q policies and procedures. Provides general office support to other program faculty as necessary. Specific Responsibilities: Assisting in general correspondence and mail Assisting the Dean with travel arrangements, including providing assistance in paperwork for reimbursements Copying, filing faxing, answering phones, and scheduling meetings Serving as the initial contact for the Dean by responding to faculty, staff and visitors Directing guests and providing information about NU-Q’s academic programs Managing the Dean’s calendar and schedule Assisting in the planning and coordination of special academic events, including visiting lectures, faculty events, etc Other duties as assigned Minimum Qualifications: Bachelor’s degree or equivalent combination of training and experience 4 years work experience in an administrative setting Interest in higher education Extensive knowledge of city of Doha, and US and Qatari culture Strong computer skills, especially with word processing and spreadsheets Excellent verbal and written communication skills in English Minimum Competencies: (Skills, knowledge, and abilities.) Demonstrated adaptability, dependability and efficiency, confidentiality