AL MANA------ Objectives: • The incumbent is responsible for screening incoming calls to the offices and forwarding to the relevant Departments. He/She will also manage meeting rooms and booking and any other special requests of management. Main responsibilities: • Work with relevant Departments to assist in attaining corporate rates and discounts for company employees as and when required • Aid in reduction of costs within the office, through maintaining, and when possible, reducing costs related to generic office supplies • Welcome visitors by greeting them in person or via telephone answering in a professional manner and referring queries to the relevant Department when required • Maintain safe and clean reception area complying with any procedures, rules and regulations put in place to create positive visual aesthetics for visitors • Maintain continuity among work teams by documentation and communication of actions, needs and any irregularities • Transmit information or documents to customers using computer, mail or fax systems when required on behalf of department managers • File and maintain records for business continuity purposes as well as added security • Ensure all Company resources such as meeting rooms have relevant reservation bookings to ensure effective tracking of usage • Provide information about establishment such as location of departments or offices, employees within the organization, as well as services provided to customers or external stakeholders • Collect, sort, distribute or prepare mail or courier deliveries for relevant departments signing for or on behalf of managers in their absence